KEY RESPONSIBILITIES
Communicate professionally with vendors and project managers through email and phone. Follow up on orders, documentation, and delivery timelines to ensure smooth processing.
Book and update vendor orders accurately in accounting or ERP software.
Track order status from booking to invoicing and ensure timely updates in the system.
Handle invoice-related entries and ensure all supporting documents are properly recorded.
Maintain accurate and up-to-date order and vendor data within the system.
Prepare weekly vendor reports every Monday in the required vendor format.
Use Microsoft Excel (VLOOKUP, pivot tables, and data formatting) for preparing and analyzing reports.
Share reports with vendors and internal stakeholders on time.
Manage pre-alerts received from vendors and route them to the appropriate branches.
Coordinate with logistics and branch teams for shipment updates and follow-ups.
Must have access to a laptop and be available to work remotely during emergencies for urgent order processing or routing requirements.
QUALIFICATIONS
Graduate in Commerce, Business Administration, or Supply Chain Management.
1-3 years of experience in operations, logistics, or vendor coordination.
Proficiency in Microsoft Excel (VLOOKUP, pivot tables, and data analysis).
Familiarity with accounting or ERP systems preferred.
Strong written and verbal communication skills.
Detail-oriented, organized, and able to manage multiple priorities.