Operations Secretary/Administrator at Empact Group

Job Description


We are seeking a highly organized and efficient Operations Secretary to provide administrative support to our Hygiene teams. The ideal candidate will have superb organizational skills, excellent communication abilities, and be able to multitask effectively in a fast-paced environment.
The Operations Secretary will work closely with the General and Service Managers to ensure the smooth running of daily operations and provide clerical and administrative support as needed.


Key Responsibilities:


Provide administrative support to the Service Manager and team members
Manage and organize all documentation, records, and files related to operations
Assist with scheduling meetings, appointments, travel arrangements, and other logistical tasks
Prepare and distribute reports, presentations, and correspondence as required
Coordinate with other departments to ensure timely completion of tasks and projects
Maintain inventory of office supplies, uniforms and order as needed
Handle incoming and outgoing communications, including emails, phone calls, and mail
Perform general office duties such as photocopying, scanning, and filing
Assist with event planning and coordination as needed


Qualifications:


High school diploma or equivalent required preferred
Proven experience in a similar administrative support role
Excellent organizational and time management skills
Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Strong communication and interpersonal abilities
Ability to work effectively in a team environment and independently
Detail-oriented and able to prioritize tasks effectively
Knowledge of office equipment and procedures
Ability to maintain confidentiality and handle sensitive information with discretion


Closing Date 14 July 2026