PA - Receptionist & Administrator at Sanlam Group

What will you do?

PA FUNCTIONS


Manage diary and travel logistics
Screen and direct calls & emails and distribute correspondence
Manage information flow in a timely and accurate manner which includes the format of information for internal and external communication
Compile and share minutes of meetings with relevant stakeholders
Manage all request for payments-allocate accordingly and reconcile budgets monthly
Collect, collate and prepare data for monthly BI dashboard reporting purposes
Co-ordinate, project manage and assist with ad-hoc projects as required
Flight and accommodation bookings
Collaborate with SPW marketing to facilitate all client and intermediary events


RECEPTION FUNCTIONS


Ensure reception area is always tidy and presentable
Welcome and direct visitors as they arrive
Answer incoming calls and direct them to the appropriate person
Manage meeting room bookings and calendars


ADMINISTRATIVE FUNCTIONS


Order all branded and general stationery and manage the storage of corporate items
Order office supplies
Manage incoming and outgoing post and liaising with courier companies
Creditors and expense claims
Invoice payments
General office management
PDCLOP - verifying daily transactions
Dividend withholding tax claims
Manage ClientCare mailbox and client queries
SIRON/ORMS client screening (Back-up only)
THIS IS ME verification screening (Back-up only)
Adhoc administration duties as and when required


Qualifications and experience


Tertiary Qualification
3-5 years' experience
Experience in taking minutes


Knowledge and skills


Own transport and Driver's License;
Excellent MS Office knowledge
Excellent verbal and written communication skills (English & Afrikaans)
Outstanding organisational and time management skills
Power BI skills


Personal qualities


Ability to perform well under pressure and show maturity, confidence and resilience
Strong numerical orientation
Highly organized with a high level of customer focus
Accurate and detail orientated
Critical and analytical capability
Excellent listening, communication and interpersonal skills
Pro-Active approach to work, clients, problem solving
Assertive
Passionate ownership for results
Discretion and confidentiality
Ability to work independently