Job Description
Accounts Payable Operations
Vendor accounting & monthly reconciliation
Ensuring all local invoices have a CUI number, and the name & PIN of Bosch is indicated in the KRA portal for the same.
Intercompany quarterly reconciliation and follow up on invoices not on our end for processing and payment.
WHT, WH Rent and WHVAT accounting for all invoices -both local and foreign.
Foreign supplier payments follow-up
Blocked invoice analysis & timely resolution
External, internal and other regulatory audits support
Payment Execution (Non-Treasury)
Automatic payment runs (local and foreign suppliers)
Manual payments: payroll, customs, imports, taxes, etc
WH Taxes calculation and follow-up, including support to vendors, etc
Support in tracking import VAT recovery
Supporting documentation preparation & archiving
Coordination with banks on payments with collaboration from Treasury.
KEY FUNCTIONAL AREAS & MAIN RESPONSIBILITIES
Vendor Invoice Processing & Archiving
Process, scan, route through workflow (WF), and post vendor invoices on PM7 and P38. Weekly, manually check and archive duplicate uploads on PM7 and POE.
Payment Execution & Cash Outflow Management
Prepare bi-weekly and month-end payments, manually clear payments via F-53, and handle intercompany (IC) payment processing, payments, follow-ups, and allocations.
Vendor Account Reconciliation & Dispute Resolution
Conduct quarterly vendor account reconciliations (including intercompany accounts), monthly clearing of unallocated items, and monthly account aging. Resolve billing discrepancies, manage partner disputes, and lead regular feedback meetings.
General Ledger (GL) & System Clearing
Perform weekly Goods Receipt / Invoice Receipt (GRIR) clearing (via F.13 automatic and F-03 manual allocation) and manual clearing of vendor accounts via F-44.
Vendor Master Data Management & Procurement Support
Maintain the Vendor Master Database applying 4-eyed principles to onboarding. Support purchasing with Purchase Order (PO) creation, GL accounts, onboarding compliance, and financial advice when engaging suppliers.
Internal System Administration & Technical Support
Monitor Celonis performance reports, perform manual APM PM7 synchronizations, and act as a PM7 key user (resolving issues, training associates on approval workflows, and coordinating with BD).
Credit Card, Expense, & Travel Management
Audit, reconcile, and support onboarding for corporate credit cards and Uber accounts while ensuring strict usage policy compliance.
Compliance, Tax, & Audit Management
Drive tax compliance, coordinate document provision and vendor follow-up on tax issues with regulatory bodies (OBR (Head of Finance), C/TXR (internal Bosch Tax Unit), EY (as tax advisor or any other tax advisor onboard), and support external auditors on AP topics with documentation and reconciliations.
Logistics & Strategic Cross-Department Collaboration
Work closely with Logistics to keep Logistics Service Providers (LSPs) accounts up-to-date, secure customs documentation compliance, and organize cross-functional alignment meetings.
Financial Close, Reporting, & Process Excellence
Prepare accruals (annual/bi-annual), complete year-end closures, and generate assigned payables reports (open/overdue items). Proactively identify inefficiencies to implement process improvements, conduct payment training/sensitization meetings, and act as a proxy or execute other tasks assigned by the Head of Finance.
Qualifications
Professional (Must Haves)
Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
Strong understanding of accounting principles, accounts payable processes, and financial controls.
Proficiency in ERP/accounting systems such as SAP, Oracle ERP, Microsoft Dynamics 365, or NetSuite.
Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and reporting.
Knowledge of tax regulations, invoice management, reconciliations, and audit requirements.
Professional certifications such as CPA, ACCA, CIMA, or equivalent are an added advantage.
Experience in invoice processing, payment runs, vendor accounts, and reconciliations.
Experience
Typically, 3 - 5 years of progressive experience in Accounts Payable or Finance.
Proven experience working with large transaction volumes and meeting strict deadlines.
Experience improving processes, implementing controls, or supporting ERP system enhancements.
Exposure to month-end and year-end financial close activities.
Experience working with auditors and handling compliance-related matters.
Personality
Communication
Strong verbal and written communication skills.
Professional and diplomatic when dealing with vendors and internal stakeholders.
Ability to explain financial information clearly to non-finance staff.
Personal Attributes
Highly organized and detail-oriented.
Strong analytical and problem-solving abilities.
High level of integrity and confidentiality.
Results-driven with a commitment to accuracy.
Ability to work under pressure and manage multiple priorities.
Proactive mindset with a focus on continuous improvement.
Interpersonal Skills
Team player who collaborates well across departments.
Customer-service mindset when supporting vendors and employees.
Adaptable and open to change, especially in technology and process improvements.