Job Objective:
To support WIOCC's finance operations by delivering accurate, timely and well-controlled accounts payable processes across multiple jurisdictions, strengthening supplier relationships, safeguarding compliance, and contributing to efficient cash flow management in a fast-paced telecommunications environment.
Reporting Line: Manager, Accounts Payable
Key Duties and Responsibilities
Invoice Lifecycle Management
Maintain the New Bills Register, ensuring all records are complete, accurate, properly supported, and audit-ready
Manage the end-to-end processing of supplier invoices, including receipt, validation, coding, approval follow-up, and timely posting in line with company policies and delegated authority limits
Maintain the Disputed Invoices Register and work closely with internal stakeholders and suppliers to resolve discrepancies promptly, minimise delays, and improve first-time processing accuracy
Cash Flow & Liquidity Management
Work closely with Treasury to support short-term cash flow forecasting, payment prioritisation, and liquidity planning across WIOCC's operating markets
Payment Operations & Vendor Relations
Prepare payment instructions accurately and on time, follow up on approvals, and ensure all payments are processed within agreed deadlines and control requirements
Post payments and share remittance or allocation schedules with suppliers to promote transparency, resolve queries efficiently, and maintain strong vendor relationships
Monitor aged payables and ensure suppliers are paid in accordance with agreed credit terms, contractual obligations, and approved cash flow plans
Reconciliation & Reporting
Perform monthly supplier statement reconciliations, investigate unreconciled items, and prepare clear status reports for management review and follow-up
Maintain the accuracy and integrity of accounts payable records to support month-end close, audits, tax compliance, and management reporting
Offset & NetSuite Administration
Prepare offset agreements, obtain supplier sign-off, and ensure accurate, timely processing and allocation within NetSuite
Maintain complete and up-to-date records of outstanding payables, offsets, and related supporting documentation
Process Excellence & Compliance
Promote adherence to Accounts Payable standard operating procedures, work instructions, internal controls, and approval workflows
Identify and recommend process improvements that enhance efficiency, reduce risk, strengthen controls, and support automation within the accounts payable function
Ensure compliance with applicable local and international financial regulations, tax requirements, and audit standards across operating jurisdictions
General Support
Provide the administrative and clerical support required for the timely settlement of the organisation's financial obligations
Undertake any other duties reasonably assigned from time to time in support of the Finance function
Minimum Qualifications
Bachelor's degree in Finance, Accounting, or a related discipline
CPA(K), ACCA, or an equivalent professional accounting is desirable
A minimum of 5 years' relevant experience in accounts payable or a comparable finance operations role
Experience using ERP systems, preferably NetSuite, with strong working knowledge of invoice processing, reconciliations, and payment controls
Experience and Skills
Strong attention to detail, with excellent organisational, analytical, and problem-solving skills
Sound understanding of accounts payable controls, invoice matching, supplier reconciliations, and payment processing
Strong communication and stakeholder management skills, with the ability to work effectively with suppliers and cross-functional teams
Ability to plan, prioritise, and deliver to tight deadlines in a fast-paced, high-volume environment
Proficiency in Microsoft Excel and confidence in working with ERP systems and finance process improvement initiatives
Strong relationship-building capability, with a service-oriented and professional approach.
Resilient, dependable, and committed to delivering high-quality work
Committed to continuous improvement and operational excellence
Attributes
Client-focused, relationship builder
Integrity, honesty with high ethical standards
Boundless, passionate and flexible
Personal excellence, accuracy and attention to detail
Collaborative, achieve results through teamwork and partnerships