Key Tasks
Create new employee profiles on Payspace.
Update employee details (salary changes, allowances, deductions, and banking details) according to the payroll schedule.
Process terminations, suspensions, and maternity leave accurately.
Ensure leave balances and payouts are correctly reflected in payroll.
Capture overtime imported from Smart Time and manually upload overtime sheets into the payroll system.
Apply increases and benefits for bargaining unit employees in line with the Main Collective Agreement.
Calculate and deduct statutory contributions (PAYE, UIF, SDL).
Generate payroll reports for management and finance, including the Comp Cost File.
Issue payslips accurately and on time.
Generate and upload bank files for salary payments.
Respond to payroll queries promptly and professionally.
Maintain accurate payroll records and ensure proper filing of all documentation.
Maintain effective communication with all benefit providers.
Reconcile and process payments to medical aids, provident funds, unions, funeral schemes, and other benefit providers.
Assist with internal and external audits.
Provide payslips and tax certificates (IRP5) as required.
Prepare, distribute, and file Certificates of Service, Income Statements (Salary Schedules), and UI19 forms for terminated employees.
Implement fraud prevention measures and maintain strict confidentiality.
Ensure adherence to labour laws, tax regulations, and company policies.
Distribute IRP5 certificates upon request.
Measurement Criteria / KPIs
Achieve 100% error free payroll processing for each payroll cycle.
Complete all payroll actions within agreed timelines and deadlines.
Maintain zero non compliance findings during audits.
Process all third party payments accurately and within required timeframes.
Ensure all exit documentation is completed immediately after payroll for the period has been finalised.
Resolve payroll queries within 48 hours, dependent on receipt of information from branches and approval to process EFTs.
Qualifications & Experience
Education:
Matric.
Diploma/Certificate in Payroll Administration.
Experience:
Strong knowledge of National Bargaining Councils.
Proficient in BCEA, PAYE, UIF Acts, and related legislation.
Minimum of 3 years' experience in a salaries or payroll environment.
Ability to work effectively in a physically demanding environment.
Computer literate, with proficiency in MS Office.
Ability to use own initiative and work independently.