Processing of all payroll data on Sage, updates of employee benefits and payroll function administration. Administer and maintain employee changes. Administer changes in tax status, manual payments, period-end adjustments, reconciliations, payslips, and reporting
Stakeholder management, handling of payroll related enquiries. Also responsible for execution of AP related Key Controls within the P2P Process.
Responsibilities
Maintain and administer applicable deductions- processing deductions for tax purposes. Keeping and managing the details of every employee's salary deductions
Process period-end adjustments- adjusting deductions for tax purposes at the end of the year.
Providing tax deductions statements to every employee for their reference or refunds.
File regulatory payroll tax forms- filling taxes and highlighting different sources of income and expenditures made
Maintain payroll records and files (new hires, terminations, benefits etc)
Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls ensuring good governance in the payroll.
Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements. Enforce adherence to requirements and advise management on required actions.
Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.
Run the payroll interface - General Ledger, Leave provision, and 3rd party payments
Balance and reconcile payroll related payments and deductions to reports produced via the SAGE system prior to transmission in order to validate confirmed reports.
Timely review and sign off on all required payroll and tax reconciliations.
Prepare accurately and timely reports as required by the Finance and Human Resources Departments
Carry out self-audits on the master payroll schedule Check Bank Control Account reconciliations
Reconciliation and submission of Employee benefits. Manage the interface of Employee benefits with the third parties. Ensure reconciliations are done to match the records of the third parties.
Maintenance and accurate capturing of Leave records. Advice the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.
Filing and e-filing of payroll input documents for audit compliance.
Qualifications
3-6 Years of Experience
Proven results at delivering business change
Operating knowledge of SAP and Sage Systems
Analytical Analysis: The incumbent would be required to analyse a large sets of data, employees must have analytical analysis skills.
Dedication: sales operations activities are often time-consuming, meaning that employees must be dedicated to their profession..
Attention to detail
Process Driven