Description
We're looking for a detail-driven, organised, and people-savvy Payroll Clerk to support our Payroll Officer with the day-to-day magic behind payroll administration, time & attendance, leave processing, and employee master data maintenance.
If spreadsheets don't scare you, confidentiality is second nature, and you believe accuracy is a personality trait — you may be exactly who we're looking for.
What you'll be doing
Time & Attendance Administration
Review daily Time & Attendance records and capture leave or absenteeism where applicable
Prepare absenteeism reports for management review
Assist with investigating and resolving T&A discrepancies
Process overtime, short time, leave, absenteeism, and hours worked documentation
Maintain the Time & Attendance system by adding new employees and removing terminated employees
Leave Administration
Capture and maintain leave information on the People 300 Payroll System
Monitor leave balances and identify irregularities or policy deviations
Import leave data into the T&A system and ensure payroll accuracy
Generate leave balance reports for management
Respond to employee leave queries and escalate where necessary
Employee Master Data
Maintain accurate employee records on the payroll system
Update and maintain shift registers
Capture and maintain union membership information
Access Control Support
Create and maintain employee access groupings on the T&A system
Assist employees with fingerprint reader enrolment and training
Troubleshoot and resolve access-related queries
General Payroll Administration
Scan, file, and maintain employee documentation
Prepare payroll packs and supporting documentation
Support the Payroll Officer with day-to-day payroll administration duties
Requirements
What you'll need
Grade 12 (NQF Level 4)
3 years' experience in payroll-related administration, specifically:
Leave Administration
Time & Attendance
Employee Records Management
Bonus Points If You Have
A Certificate in Payroll Administration (NQF Level 5)
Experience working with:
Jarrison or similar Time & Attendance systems
People 300 Payroll System
Fingerprint enrolment/access systems
Skills that will help you thrive
Strong interpersonal and communication skills
Excellent planning, organising, and time management abilities
Problem-solving mindset
Solid MS Office skills
The ability to juggle deadlines without dropping the payroll file into the abyss
The kind of person we're looking for
Highly accurate with exceptional attention to detail
Trustworthy and confidential
Team player with strong follow-through
Proactive with a healthy sense of urgency
Someone who notices the small things before they become big payroll problems
Knowledge that matters
Basic Conditions of Employment Act (BCEA)
Labour Relations Act (LRA)
Leave administration practices and HR policies
Payroll and Time & Attendance processes
Employee records and document management procedures