People Coordinator: Skills Development (Gauteng) at Smollan

Description

Daily Operations


Record Keeping and Reporting Support
Stakeholder Engagement
Administration relating to SETA compliance: Bursaries and Learnerships


Group Training Schedule:


Awareness of training workshops daily
Awareness of training workshops as per L&D calendar
Communication to relevant stakeholders of confirmed training workshops on a bi-weekly basis
Facilitators - daily confirmation of facilitators at training venues as communicated by L&D Coordinator


Training registers:


Printing and distribution of training registers and evaluation forms
All attendance registers forwarded to training venues one week prior to training taking place
Collect all original training register from facilitators within 1 week of training taking place
Secure, reconcile, file and electronically scan all registers


Non - attendance:


Follow up on non-attendance at training by 11:00 daily
Ensure training registers are received by 11:00 daily
Non-attendance to be reported to BUs by 12:00


Planning / organising:


Planning of all relevant materials to be done 2 weeks prior to training workshop taking place and sent to relevant location
Manuals
Bags
Pens
Equipment


Timely, Accurate, Relevant Reporting


Accurate L&D reports are submitted on or before relevant deadlines:
Group Training Stats - weekly
Non-attendance Report - 4th of every month
Reports reviewed and updated once feedback is received from stake holders
Non-attendance and stats adjustments
Capturing additional training stats after report deadlines
Submission of Training Billing to Finance by the 20th of each month
Ensure all invoices are billed to relevant BU's (external training)


Group Training Administration


Group training to be consolidated weekly and archived (scanned) the week of training took place


Filing system to be maintained:


Registers
Evaluations forms
OHS assessments (control numbers to be captured per EE)
Assessments
Ensure sufficient Smollan merchandise is available at all times, orders to be place 4 weeks prior to running out
Ensure the latest version of the training material is at the printers prior to the printing order being sent
Ensure all training material is returned from relevant providers in order to protect Smollan IP
Destroy any old training material that is not relevant due to updated versions being available


Communication


Communicate with BU re delegates:
Booked for training
Non-attendance / attendance


Teamwork And Self-Management


Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines.
Ensure data integrity of all reports to client and management
Demonstrate consistent application of internal procedures
Plan and prioritise, demonstrating abilities to manage competing demands
Demonstrate abilities to anticipate and manage change
Demonstrate flexibility in balancing achievement of own objectives


Requirements


Minimum Qualifications: Diploma/NQF level 5
Minimum Experience: 2 -3 years' experience providing admin support
SETA experience
Communication skills (verbal & written)
Teamwork & collaboration
Planning & prioritisation
Administration skills
Computer literacy - MS office suite
Attention to detail
Multi-tasking