SANParks requires the services of a Personal Assistant to provide secretarial support as well as managerial, administrative and information to the Head of the department. The successful candidate will report to the Park Manager and will be based at Table Mountain National Park.
Requirements
National Diploma (NQF 6) in Office Management/ Administration/ Secretarial
3 - 5 years as a Personal Assistant (PA) at management level exposed to generic administrative work.
Knowledge of the Conservation and Tourism industry.
Advanced Level Computer Literacy.
Valid Driver's Licence and able to drive.
Good Business Communication skills (verbal and written).
Skills Required
Strong organizational, administrative, and time-management capabilities, including project management and understanding of systems, procedures, and office etiquette.
Business Communication skills (verbal and written).
Sound financial awareness, covering basic financial management and understanding of organizational financial systems.
Effective interpersonal abilities, including customer relations, listening skills, conflict management, and diversity management.
Professional protocol knowledge, ensuring proper conduct, communication, and alignment with organizational standards.
Responsibilities
Coordinate departmental activities and events
Acting as a first point of contact for callers, answering calls and liaising with clients competently.
Dealing with emails and phone calls by responding, passing on messages or highlighting them for the senior managers attention.
Efficient administration of the senior managers' diary and provision of meeting support.
Ensure adherence to protocol, policy as indicated in policy documents.
Organising meetings and appointments, often controlling access to the managers/executive.
Booking and arranging travel, transport and accommodation.
Organising events and conferences.
Reminding the managers/executive of important tasks and deadlines.
Information flow and management
Assist in the managing the flow of information of the department.
Efficient production and administration of the departments' business documents.
Assist the senior managers support in the collations and compiling of reports, correspondence, business documents and minutes.
Typing, compiling, and preparing reports, presentations, and correspondence.
Managing databases and filing systems.
Implementing and maintaining procedures/administrative systems.
Collating and filing expenses.
Ensure departmental compliance with records management system.
Administrative support
Assist in administering the expenditure records and reports for the department.
Reconcile budget and provide a variation report.
Track expenditure of the department.
Administer proper management of assets within the department.
Provide administrative support to projects.
Stakeholder management and collaboration
Work with various teams.
Maintaining a database of strategic partners and stakeholders.
Salary
R369,915.00- R517,860.00
Closing Date
06 May 2026