ENVIRONMENT:
A fast-paced and professional financial services environment is looking for a highly organised and proactive Personal Assistant to support senior leadership. This role requires someone who is detail-oriented, resourceful, and able to manage both professional and personal administrative responsibilities with discretion and efficiency.
DUTIES:
Executive Support
Manage and maintain executive calendars, scheduling meetings and appointments
Prepare meeting agendas, minutes, and follow-up action items
Handle correspondence including emails, calls, and memos
Communication & Coordination
Act as the primary point of contact between the executive and stakeholders
Screen and prioritise communication
Coordinate meetings and ensure all logistics and materials are prepared
Administration
Organise and maintain filing systems (digital and physical)
Draft, proofread, and edit documents, presentations, and reports
Travel & Logistics
Coordinate travel arrangements and itineraries
Manage expense claims, reconciliations, and budget tracking
Personal Support
Assist with personal administrative tasks and commitments where required
Run errands and support ad hoc requests
Project & Task Management
Assist with project coordination and execution
Conduct research and compile reports
Track deadlines, deliverables, and outstanding tasks
REQUIREMENTS:
Proven experience as a Personal Assistant or similar role
Strong administrative and organisational skills
Excellent written and verbal communication skills
Ability to multitask and prioritise effectively
ATTRIBUTES:
Highly organised and proactive
Strong attention to detail
Professional and discreet
Able to work under pressure in a fast-paced environment