Key Responsibilities
Social Media Coordination & Marketing Support (Waka Initiatives)
Provide daily updates on ongoing activities and campaign performance.
Manage email communications and stakeholder correspondence.
Liaise with internal teams to ensure timely execution of assigned tasks.
Support testing and execution of Waka initiatives and campaigns.
Identify and recommend high-traffic locations for activations.
Coordinate printing and distribution of promotional materials (e.g., stickers, posters).
Manage prize fulfillment processes, including contacting winners, obtaining consent forms, and organizing prize distribution.
Scan and submit signed documentation.
Support student sign-up and engagement activities.
Financial Coordination
Assist in budget preparation and tracking.
Collect, organize, and maintain receipts and financial records.
Prepare and submit expense reports in a timely manner.
Household & Administrative Management
Manage procurement of groceries and essential household items.
Coordinate and follow up with household staff on daily responsibilities.
Oversee apartment maintenance, repairs, and service providers.
Maintain communication with relevant administrative personnel and vendors.
Executive Support
Coordinate travel logistics, including airport arrangements and driver coordination.
Manage document handling, including scanning, printing, and filing.
Provide daily task updates and to-do lists to the Director.
Arcade Machine Operations
Identify and assess high-traffic locations for arcade machine installations.
Conduct regular site visits to monitor performance and operations.
Learn and manage the basic operation and maintenance of arcade machines.
General Responsibilities
Provide timely updates and progress reports as required.
Support ad hoc tasks and operational needs as assigned.
Qualifications & Requirements
Proven experience as a Personal Assistant, Operations Coordinator, or similar role.
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication abilities.
Ability to prioritize tasks and work independently in a dynamic environment.
Basic understanding of financial management and budgeting.
Tech-savvy, with the ability to quickly learn new tools and systems.
High level of professionalism, discretion, and attention to detail.