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Personal Assistant/Regional Secretary Support- Fixed Term Contract at MIBCO
MIBCO
October 5, 2026
Full-time
On-site
Duties and Responsibilities
Diary management
Perform general administrative duties
Create, transcribe, and distribute meeting agendas and compile minutes.
Prepare post meeting correspondence and reports
Answer phone calls and direct calls to appropriate parties or take messages.
Establish and maintain a comprehensive filing system
Research, price, and purchase office supplies.
Manage supplies and stock to ensure adequate levels are kept
Obtains quotes and issues order notes after Managers approval
Receives invoices and statements and submits for approval and submit to SSC Finance for payment
Checks progress of payments and liaises with service providers on information/documentation required
Handle own correspondence
Oversee booking of boardrooms and arrange refreshments
Coordinate project-based work
Knowledge/Experience/Skills/Requirements
Above average verbal and written communication and listening skills
Ability to build strong effective relationships
Must have good analytical skills with attention to detail
Must have good conflict handling skills
Strong persuasion skills
Report writing skills
Above average administration skills
Strong organizational and planning skill
Requirements
Qualifications
An appropriate Grade12 Certificate and /or equivalent academic qualification
Tertiary qualification in office administration will be an advantage
At least 4 years secretarial experience required
The ability to communicate in English is essential
Must be able to handle own correspondence
In possession of a current valid driver's license (advantageous)
Advanced Computer literacy (Word, Excel and PowerPoint
Diary management
Perform general administrative duties
Create, transcribe, and distribute meeting agendas and compile minutes.
Prepare post meeting correspondence and reports
Answer phone calls and direct calls to appropriate parties or take messages.
Establish and maintain a comprehensive filing system
Research, price, and purchase office supplies.
Manage supplies and stock to ensure adequate levels are kept
Obtains quotes and issues order notes after Managers approval
Receives invoices and statements and submits for approval and submit to SSC Finance for payment
Checks progress of payments and liaises with service providers on information/documentation required
Handle own correspondence
Oversee booking of boardrooms and arrange refreshments
Coordinate project-based work
Knowledge/Experience/Skills/Requirements
Above average verbal and written communication and listening skills
Ability to build strong effective relationships
Must have good analytical skills with attention to detail
Must have good conflict handling skills
Strong persuasion skills
Report writing skills
Above average administration skills
Strong organizational and planning skill
Requirements
Qualifications
An appropriate Grade12 Certificate and /or equivalent academic qualification
Tertiary qualification in office administration will be an advantage
At least 4 years secretarial experience required
The ability to communicate in English is essential
Must be able to handle own correspondence
In possession of a current valid driver's license (advantageous)
Advanced Computer literacy (Word, Excel and PowerPoint