Executive Support
Provide comprehensive administrative and executive assistance to the GMD.
Manage and maintain the GMD's calendar, appointments, meetings, and travel schedules.
Prepare and review correspondence, reports, memos, and presentations on behalf of the GMD.
Organize internal and external meetings, including preparing agendas, documentation, and taking minutes where required.
Screen and prioritize phone calls, emails, and requests, ensuring timely responses and follow-up actions.
Ensure the GMD is well-prepared and briefed for all meetings, conferences, and business trips.
Strategic & Project Support
Support the GMD in tracking strategic initiatives, projects, and key performance indicators (KPIs) across all business units.
Follow up with departmental heads on progress reports, deliverables, and deadlines.
Conduct basic research, data gathering, and analysis to support executive decision-making.
Prepare executive summaries, project updates, and briefing notes for management meetings and board presentations.
Assist in coordinating special projects, events, or initiatives as assigned by the GMD.
Communication & Liaison
Serve as the primary point of contact between the GMD and internal/external stakeholders.
Maintain professionalism and strict confidentiality in handling sensitive business and personal information.
Draft, edit, and manage correspondence with clients, investors, regulatory bodies, and government agencies.
Support in maintaining a positive and professional image of the GMD's office and the Group as a whole.
Office & Logistical Management
Manage the day-to-day running of the GMD's office to ensure efficiency and organization.
Coordinate logistics for meetings, conferences, and local/international travel arrangements.
Handle expense reports, reimbursements, and budgetary tracking related to the GMD's office.
Maintain proper filing systems (both electronic and physical) for documents, reports, and confidential materials.
People & Relationship Management
Build and maintain strong working relationships with department heads, project managers, and executive team members.
Represent the GMD's office in a professional and courteous manner at all times.
Support the GMD in managing personal engagements and commitments, where required, without compromising business priorities.
Requirements
Bachelor's degree in engineering, Business Administration, Secretarial Studies, Management, or related field.
Minimum of 5 years proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives (preferably in engineering, real estate, or project-based industries).
Demonstrated ability to manage confidential information with discretion.
Experience in handling cross-functional coordination, project tracking, and executive reporting.
Strong interpersonal and problem-solving skills.
Excellent command of written and spoken English; multilingual ability is an advantage.