Pharmaceutical Technologist at Mini Group

Position Summary


Reporting to the Medical Centre Manager, the Pharmaceutical Technologist will be responsible for dispensing prescription and over-the-counter medications, managing pharmaceutical inventory, supporting patient medication adherence, maintaining pharmacy records, and ensuring compliance with Pharmacy and Poisons Board requirements.
The role operates within a fast-paced, 24-hour multispecialty outpatient medical centre and requires strong attention to detail, accuracy, professionalism, and patient-focused service delivery.


Key Duties & Responsibilities

Dispensing & Patient Care


Receive, interpret, validate, and process prescriptions through the Electronic Medical Records system while ensuring accurate dispensing in line with legal, ethical, and professional standards.
Provide clear medication counselling to patients, including dosage instructions, possible side effects, storage requirements, and food-drug interactions.
Screen prescriptions to identify potential drug interactions, therapeutic duplications, contraindications, or dosage errors.


Inventory & Supply Chain Management


Monitor stock levels of pharmaceuticals, vaccines, and medical consumables to ensure availability while avoiding overstocking.
Track expiry dates, isolate short-dated or expired stock, support stock ordering, inspect deliveries, and maintain accurate inventory records.
Conduct routine cycle counts and monthly stock takes to ensure stock accuracy.


Quality, Safety & Regulatory Compliance


Ensure pharmacy operations comply with statutory requirements of the Kenya Pharmacy and Poisons Board.
Monitor and record storage conditions, including cold-chain management for vaccines and temperature-sensitive products.
Support quality improvement activities, clinical audits, patient safety workflows, and proper documentation of incidents, medication errors, near misses, and adverse events.


Administration & Systems Management


Maintain dangerous drug registers, dispensing records, statutory pharmacy documentation, and other required records.
Prepare periodic pharmacy reports, workload statistics, consumption reports, and performance dashboards for management review.
Support effective use of electronic pharmacy management systems and digital health platforms.


Qualifications & Experience


Diploma in Pharmaceutical Technology from an institution recognized by the Government and the Pharmacy and Poisons Board.
Valid and current registration and practicing license with the Pharmacy and Poisons Board of Kenya.
Minimum 2 - 3 years' hands-on experience in a busy hospital, multispecialty clinic, or high-volume retail pharmacy environment.
Experience working with Electronic Health Records and computerized pharmacy inventory systems is required.


Key Skills & Competencies


High attention to detail, accuracy, and precision in prescription processing and stock management.
Strong knowledge of pharmacology, therapeutic drug classes, dosage requirements, and pharmaceutical laws.
Excellent inventory control, reporting, and documentation skills.
Strong communication, listening, and interpersonal skills.
Ability to work effectively in a fast-paced 24-hour shift environment.
High ethical standards, confidentiality, accountability, and professionalism.
Patient-focused approach with ability to provide clear and empathetic medication counselling.
Fluency in written and spoken English and Swahili.