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Pidelta: Administrative Specialist (Greytown) (Greytown) at Starke Ayres
Starke Ayres
September 12, 2026
Full-time
On-site
The following position has become available at Pidelta, based in Greytown: Administrative Specialist
RESPONSIBILITIES
ADMINISTRATIVE FUNCTIONS
Implement a filing system to ensure access to documentation.
Keep up to date administrative records of vehicles, corporate clothing and insurance claims.
Active participation in Office Management, including general clerical tasks.
Organise and prepare meetings and events.
Manage office equipment and supplies and ordering new equipment and supplies as needed.
Assist Accounting department by managing certain sundry creditors, rentals, internal charges, stocks and Petty Cash.
Managing Office Equipment and supplies.
Provide Operations support and documentation support (Fire Duty and Ad Hoc) for Managers.
OCCUPATIONAL HEALTH & SAFETY AND EMPLOYMENT EQUITY
Assist the Occupation Health & Safety Manager in ensuring compliance to relevant requirements and thereby creating a safe space.
Implement corrective actions where needs exist.
Assist with EE committee commitments and ensure that employment equity reports are submitted timeously.
RECEPTION & SWITCHBOARD
Will oversee the telephone and reception for Pidelta.
Convey the messages to the respective individuals.
Sorting out post and handing it out.
Check stationary weekly.
Internal Delivery note database.
TRAINING
Research the needs for training.
Co-ordinate and implement training.
STOCK
Calculate stock item prices.
Capture stock/issues on database.
Print and Capture stock Journals.
BASIC FINANCIAL ADMINISTRATION
Capture supplier invoices, credit notes, expense claims, petty-cash transactions, and payment-supporting documentation accurately and on time.
Assist with customer invoicing, debtor statements, payment follow-up, and allocation of customer receipts.
Maintain orderly records of cash receipts, payments, advances, and reimbursements.
Prepare supplier payment packs for review and approval.
PAYROLL AND PERSONELL ADMINISTRATION SUPPORT
Collect and verify payroll inputs such as attendance records, overtime approvals, leave forms, new-employee documentation, terminations, and salary changes.
Maintain confidential employee files and ensure payroll documentation is complete and authorised.
Assist with payroll reconciliations, payslip distribution, employee queries, and filing of payroll-related reports.
Support the administration of statutory and employee-benefit documentation where applicable.
Assist with the compiling of Take On's , Termination and Reinstatement batches.
Requirements
REQUIREMENTS
Matric.
Diploma in Administration (advantageous).
Bachelor's in administration (advantageous).
Valid Driver's License.
Computer Skilled on Word & EXCEL Microsoft Access, Google Drive.
Occupational Health & Safety knowledge (advantageous).
Administrative Experience 2-3 Years.
RESPONSIBILITIES
ADMINISTRATIVE FUNCTIONS
Implement a filing system to ensure access to documentation.
Keep up to date administrative records of vehicles, corporate clothing and insurance claims.
Active participation in Office Management, including general clerical tasks.
Organise and prepare meetings and events.
Manage office equipment and supplies and ordering new equipment and supplies as needed.
Assist Accounting department by managing certain sundry creditors, rentals, internal charges, stocks and Petty Cash.
Managing Office Equipment and supplies.
Provide Operations support and documentation support (Fire Duty and Ad Hoc) for Managers.
OCCUPATIONAL HEALTH & SAFETY AND EMPLOYMENT EQUITY
Assist the Occupation Health & Safety Manager in ensuring compliance to relevant requirements and thereby creating a safe space.
Implement corrective actions where needs exist.
Assist with EE committee commitments and ensure that employment equity reports are submitted timeously.
RECEPTION & SWITCHBOARD
Will oversee the telephone and reception for Pidelta.
Convey the messages to the respective individuals.
Sorting out post and handing it out.
Check stationary weekly.
Internal Delivery note database.
TRAINING
Research the needs for training.
Co-ordinate and implement training.
STOCK
Calculate stock item prices.
Capture stock/issues on database.
Print and Capture stock Journals.
BASIC FINANCIAL ADMINISTRATION
Capture supplier invoices, credit notes, expense claims, petty-cash transactions, and payment-supporting documentation accurately and on time.
Assist with customer invoicing, debtor statements, payment follow-up, and allocation of customer receipts.
Maintain orderly records of cash receipts, payments, advances, and reimbursements.
Prepare supplier payment packs for review and approval.
PAYROLL AND PERSONELL ADMINISTRATION SUPPORT
Collect and verify payroll inputs such as attendance records, overtime approvals, leave forms, new-employee documentation, terminations, and salary changes.
Maintain confidential employee files and ensure payroll documentation is complete and authorised.
Assist with payroll reconciliations, payslip distribution, employee queries, and filing of payroll-related reports.
Support the administration of statutory and employee-benefit documentation where applicable.
Assist with the compiling of Take On's , Termination and Reinstatement batches.
Requirements
REQUIREMENTS
Matric.
Diploma in Administration (advantageous).
Bachelor's in administration (advantageous).
Valid Driver's License.
Computer Skilled on Word & EXCEL Microsoft Access, Google Drive.
Occupational Health & Safety knowledge (advantageous).
Administrative Experience 2-3 Years.