Primary School - Acting School Operations Coordinator - SPARK Carlswald - 2026 at SPARK Schools

Responsibilities:


Implement school wide systems and procedures (for example, arrivals, dismissals, cover timetables and aftercare timetables) that facilitate student achievement and align with SPARK Schools network wide best practice.
Facilitate professional development for the operational staff on the implementation of schoolwide systems, as well as personal and professional competencies. This includes designing and facilitating biweekly group sessions and individual one-on-one coaching sessions, as well as arranging for individual professional growth opportunities.
Oversee the receptionist's administration of the student information system and student records.
Ensure aftercare attendance and late pick up is tracked accurately and submitted to billing on time.
Organise and maintain relationships with extramural vendors.
Line manage school site operational staff (receptionist, supervisors, BLFs), including regular performance reviews.
Manage all school inventory, including fixed assets (technology and furniture), stationery, and other resources.
Conduct weekly asset check of all Chromebooks for scholars and staff radios.
Conduct monthly stock taking and update asset register.
Oversee the maintenance of the school facility, including coordinating efforts amongst SPARK Schools Support staff, outside vendors and suppliers.
Maintain a daily schedule of facilities and grounds walk-arounds and observations, including lunch, break and aftercare observations.
Coordinate with the Procurement team at SPARK Support for fixed assets and consumables.
Manage the site specific and aftercare budgets.
Participate in the selection of new school-based staff.
Onboard new personnel.
Understand and enforce network-wide policies and compliance requirements.
Understand and enforce network-wide policies and compliance requirements.
Understand and implement SPARK Schools crisis management strategy.
Attend to sick or injured children and liaise with parents/guardians about their children.
Attend to sick or injured staff and liaise with emergency contacts.
Attend coaching 1:1s with the school principal and regular team meetings with the principal and assistant principal(s).
Participate actively in staff development opportunities as a member of the SPARK Schools team.
Conduct self in a professional manner at all SPARK Schools events and to all stakeholders


Qualifications :

The ideal candidate will possess the following qualifications and criteria:


English language fluency
Police clearance certificate
Grade 12 certificate
Degree or Related tertiary qualifications
First aid training


Experience


Required: Experience in operations, administration, procurement, project management, or facilities management.
Required: Experience and practice with labour laws.
Required: Experience managing or working with primary school-aged children.
Preferred: Previous experience leading a team.