Job Specifications
Duties and responsibilities will entail:
Providing input in formulation, implementation and review of departmental annual work plans, budgets and procurement and asset disposal plans in line with the Corporation's performance targets and strategic plan
Providing technical input to ensure continuous improvement of business processes and controls in the section and develop mechanisms for corporate consultations
Supervising execution of risk management policy and strategies that ensure the Section has a robust system and processes of accountability, risk management, internal controls, business continuity and succession management
Contributing to a corporate culture that promotes ethical practices and good citizenship within the Section
Supervising implementation of a robust performance management system within the Section through monitoring on the delivery of the annual performance contract and the strategic plan
Overseeing implementation of principles of Corporate Governance, relevant national policies, guidelines, and directives within the Section
Developing, implementation and reviewing of policies, strategies, frameworks, work plans, budgets, legislations, guidelines, standards, norms, rules, procedures, and regulations for the department;
Ensuring compliance with statutory obligations related to health and safety, HIV and Aids, alcohol and drug abuse, gender and disability and related statutes;
Identifying proper office accommodation and layout for the KIPPRA's staff;
Implementing work environment surveys recommendations to improve and ensure conducive work environment for staff;
Running day-to-day administrative activities of the Institute;
Coordinating provision of transport and logistics;
Supervising general cleaning of offices;
Identifying unserviceable and obsolete assets for disposal;
Compiling monthly utilization and expenditure data of all the Institute's vehicles;
Updating and maintaining a catalogue of all KIPPRA's assets and properties;
Coordinating maintenance and repair services of all vehicles of the Institute;
Coordinating follow-up of payments of bills for common services including renewal of vehicle insurance policies and licenses and electricity bills;
Supervising outsourced administrative services;
Ensuring maintenance, storage and security of files and records;
Maintaining a Risk Management Register and advising on mitigating measures for addressing risks in the department;
Developing and implementing business continuity plans in the department;
Implementing Business Process Re-engineering (BPR) in the Department; and
Facilitating stakeholder engagement and foster a corporate culture that promotes ethical practices and good corporate citizenship.
Job Specification
Qualifications
Person specifications
For appointment to this grade, a candidate must have:
Cumulative Service period of at least nine (9) years' of relevant experience, three (3) of which should have been at the grade of Senior Administration Officer or comparable position
Bachelor's degree in any of the following disciplines: Public Administration, Business Administration, Political Science or equivalent qualification from a recognized institution;
Certificate in management course lasting not less than four (4) weeks from a recognized institution;
Membership from a professional body and in good standing;
Proficiency in computer applications;
Functional Skills, Behavioral Competencies and Attributes:
Analytical skills
Management and supervisory skills
Communication and interpersonal skills
Presentation skills
Team building skills