The Procurement Assistant supports day-to-day procurement operations by assisting in sourcing, order processing, documentation, and supplier follow-up. The role ensures timely availability of materials, accuracy in procurement records, and compliance with procurement procedures to support smooth operational performance.
Key Skills & Qualifications: Education and Experience
Diploma or degree in Procurement, Supply Chain, Business Administration, or related field.
Professional certification (KISM, CIPS) is an added advantage.
1-2 years' experience in procurement or supply chain (internship included).
Skills & Competence.
Basic knowledge of procurement processes and ERP systems.
Strong communication and negotiation support skills.
Good analytical ability and attention to detail.
Supplier follow-up & coordination
Documentation accuracy
Key Roles Procurement Support & Planning
Assist in preparing procurement plans and schedules based on departmental needs.
Gather market information, quotations, and supplier data when required.
Support compliance with company policies and procurement guidelines.
Supplier Sourcing & Coordination
Assist in identifying and updating lists of approved suppliers.
Request for quotations (RFQs) and compile price comparisons.
Follow up with suppliers on deliveries, invoices, and documentation.
Order Processing & Inventory Coordination
Receive and verify requisitions from user departments.
Prepare draft purchase orders (POS) for review and approval.
Cost Monitoring
Assist in collecting cost data for budgeting and reporting.
Help identify cost-saving opportunities (discounts, consolidated orders).
Compliance, Documentation & Audit Support
Maintain accurate procurement files and records (RFQS, POS, invoices, delivery notes).
Ensure all documents meet audit and compliance requirements.
Support supplier due diligence documentation.