Responsibilities:
Sourcing & cost Management
Engage in market research to Identify reliable suppliers who can deliver quality products or services within budget and on timely basis
Negotiate pricing, terms, and contracts to ensure the best value for the organization
Collect and review supplier quotations to ensure compliance with company policies
Preparing purchase requisitions and purchase orders and ensure timely delivery of goods and services
Keep records of savings or cost reductions achieved through sourcing
Vendor & Contract Management
Conducting pre-qualification procedures for Company suppliers and signing of contracts upon confirmation
Maintain and update procurement records and databases (e.g., vendor lists, purchase histories).
Maintain up-to-date records of contracts, quotations, and purchase orders
Track contract renewals, amendments, and expirations
Draft, review, and manage procurement contracts
Support tendering, bid analysis, and vendor evaluation processes with data-driven insights
Track supplier performance and share feedback with the Manager for review and renewal decisions
Ensure adherence to contract terms and legal standards
Procurement Operations & Compliance
Implement annual procurement plans as aligned with the organizational needs and budget
Support the full procurement process from request to delivery as per the organization policy
Preparing Request for Quotations (RFQ), Invitation to Bids (ITBs) or
Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals for supplies and services required.
Review purchase requests, collect quotations, purchase orders and confirm orders with vendors
Track open LPO's for delivery and close them in the system after delivery
Handle routine correspondence with internal departments and with suppliers so as to improve on efficiency
Regularly conduct supplier performance evaluations to minimizes the risk of disruptions and quality issues.
Work with finance and Inventory teams to track payments and inventory levels
Keep procurement trackers and files up to date and ensuring they are always complete and audit-ready
Support internal and external audit requirements related to procurement
Assist budget holders in planning and documenting procurement needs
Any other role delegated by the supervisor
Systems, Reporting & Process improvement
Enter and update procurement data accurately on related systems
Prepare simple monthly reports on spending, supplier status and compliance and identify cost-saving opportunities
Help identify and suggest small process improvements for efficiency
Develop supplier performance metrics and reports.
Ensure all procurement documentation meets company and audit standards.
Required Skills and Competencies
Strong organizational and documentation skills
Knowledge of procurement procedures and compliance standards
Communication and negotiation abilities
Attention to detail and analytical thinking
Confident in Advanced excel, Google sheets
Strong negotiation skills with sharp eye on sourcing and contract management
Academic qualification
Bachelor's Degree in Procurement, Supply Chain Management, Business Administration or a related field.
Professional certification in procurement (e.g. CIPS, CPSP) is an added advantage.
3 5 years experience in procurement, preferably in FMCG
Proficiency with procurement software (e.g. SAP or Excel)