Purpose:
The Procurement Intern will support day-to-day procurement operations by assisting with procurement processes, systems and documentation to ensure efficient and compliant procurement operations.
Level of Impact: This role will support the effective delivery of procurement operations through accurate procurement administration, timely vendor engagement and proper documentation.
Duties and Responsibilities
Support the clean-up, validation and maintenance of procurement master data sheets.
Assist in the prequalification, requalification, onboarding, and maintenance of vendor records.
Create Purchase Requisitions (PRs) within the e-procurement system and ensure timely processing.
Coordinate Requests for Quotations (RFQs) and Requests for Proposals (RFPs) including supplier follow-up and response tracking.
Support quotation evaluations through price comparisons and basic commercial analysis.
Prepare and maintain procurement reports, trackers and procurement performance data.
Prepare Non-Disclosure Agreements (NDAs) and other procurement-related documentation.
Monitor and track Purchase Orders (POs) to support timely procurement and delivery of goods and services.
Maintain accurate procurement records and ensure proper filing of procurement documentation.
Support the implementation and continuous improvement of procurement processes, systems and documentation.
Perform any other duties assigned by the Procurement Manager.
Qualifications and Competencies
Hard Skills
Bachelor's degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, Logistics, Business Administration or a related field.
Basic understanding of procurement principles, sourcing processes, supplier management and the supply chain and procurement lifecycle.
Proficiency in Microsoft Office applications, particularly Microsoft Excel.
Exposure to ERP or e-procurement systems is an added advantage.
Membership or student membership with the Kenya Institute of Supplies Management (KISM) is an added advantage.
Soft Skills
Strong attention to detail and a high level of accuracy in data management and documentation.
Strong analytical and problem-solving skills with the ability to interpret procurement data and compare supplier quotations.
Effective communication and interpersonal skills with the ability to build positive working relationships with internal stakeholders and suppliers.
Strong planning, organisation and follow-up skills, with the ability to manage multiple priorities and meet deadlines.
High levels of integrity, professionalism and confidentiality in handling procurement information.
Adaptable, proactive and eager to learn within a dynamic and evolving procurement environment.
Ability to work collaboratively within a team while demonstrating initiative and accountability.