Procurement Officer: 1 Position, Mombasa at Siginon Group

Job Purpose


Reporting to the Procurement Manager, the job holder will be responsible for supporting the efficient and cost-effective acquisition of goods, services, and works required by Siginon Global Logistics by coordinating procurement activities, managing supplier relationships, ensuring compliance with procurement policies, and facilitating timely delivery of quality products and services.


Responsibilities:


Coordinate the sourcing and procurement of goods and services to support operational and business requirements.
Evaluate supplier quotations and recommend procurement decisions based on cost, quality, delivery, and service considerations.
Support procurement planning activities to ensure timely availability of materials and services.
Manage supplier relationships and monitor supplier performance to ensure quality, reliability, competitiveness, and value for money.
Support contract administration and ensure supplier compliance with agreed service, quality, and delivery standards.
Process purchase orders and procurement documentation in accordance with approved policies, procedures, and delegated authority limits.
Ensure compliance with procurement policies, regulatory requirements, and ethical sourcing standards.
Maintain accurate procurement records, supplier databases, contracts, and related documentation.
Collaborate with Operations, Workshop, Stores, Transport, and other stakeholders to ensure timely fulfillment of procurement requirements.
Support inventory replenishment initiatives to minimize stock-outs and optimize inventory levels.
Prepare procurement reports and analyses to support decision-making and performance monitoring.
Identify and implement opportunities to improve procurement efficiency, supplier performance, cost management, and service delivery.
Support continuous improvement initiatives and the adoption of procurement best practices across the organization.


Education, Professional Qualifications & Work experience


Bachelor's Degree in Procurement & Supply Chain Management, Logistics, Business Administration, Commerce, or related field.
CIPS, KISM, CPSP(K) or equivalent professional qualification.
Minimum three (3) years' experience in procurement, supply chain, or sourcing within a busy operational environment.
Experience in logistics, transport, clearing & forwarding, or warehousing operations will be an added advantage
Proficiency in ERP systems, preferably SAP.
KCSE Minimum C (plain)


Skills & Competencies


Strong analytical, problem-solving, and decision-making skills.
Excellent planning, organizational, and time management abilities.
Strong procurement planning, sourcing, and supplier management skills.
Strong negotiation and contract management skills.
Financial and commercial awareness.
Effective communication, interpersonal, and stakeholder management skills.
Ability to work under pressure and manage multiple priorities.
High level of integrity, professionalism, and ethical conduct.