Job Summary
We are seeking a proactive, detail-oriented, and highly organized Procurement Officer to manage purchasing activities within a dynamic operational environment covering poultry production and FMCG operations.
The role will focus on sourcing, vendor management, purchase order processing, cost control, and timely procurement of goods and services required for smooth business operations. Prior experience in the poultry or FMCG industry, combined with strong negotiation, Microsoft Excel, and ERP system skills, is essential.
Key Responsibilities
Procurement Operations:
Source, evaluate, and select suppliers for raw materials, packaging, consumables, spare parts, and services.
Prepare, review, and process Purchase Requisitions (PRs) and Purchase Orders (POs) in line with approved budgets and company policies.
Ensure timely procurement and delivery of materials to support production, operations, and sales activities.
Vendor Management & Negotiation:
Develop and maintain strong relationships with approved vendors and service providers.
Conduct price negotiations and contract discussions to achieve optimal cost savings and favorable commercial terms.
Monitor vendor performance in terms of quality, delivery timelines, and service standards.
Inventory & Cost Control:
Coordinate with stores, production, and finance teams to maintain optimal stock levels and avoid shortages or excess inventory.
Track purchase prices, analyze cost trends, and identify opportunities for cost optimization.
Support periodic stock counts and reconciliations in collaboration with the Stock Accounting team.
Documentation & Compliance:
Ensure all procurement transactions are supported by proper documentation and approvals.
Maintain accurate procurement records, supplier contracts, and pricing agreements.
Ensure full compliance with internal procurement policies, procedures, and audit requirements.
Reporting & Process Improvement
Prepare procurement reports, supplier performance summaries, and cost-saving analysis.
Identify and implement continuous improvement initiatives within procurement processes and workflows.
Qualifications & Experience
Education:
Bachelor's Degree in Supply Chain Management, Business Administration, Accounting, Finance, or a related discipline.
Experience & Skills:
4-6 years' experience in procurement or purchasing, preferably in the poultry, agriculture, or FMCG industry.
Strong understanding of procurement best practices, sourcing strategies, and contract management.
Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP, SUMIFS, etc.).
Familiarity with ERP and procurement systems (e.g., SAP, Oracle, Tally, or similar).
Excellent negotiation, communication, and stakeholder management skills.
Strong analytical, organizational, and problem-solving abilities.
High level of integrity, professionalism, and attention to detail.