Key Responsibilities
Source, evaluate, and maintain a prequalified vendor list for major procurement categories
Conduct competitive sourcing (RFQs/RFPs), negotiate pricing, and ensure value-for-money
Perform vendor due diligence (TCC, KRA PIN, compliance checks, references) and monitor performance
Convert approved requisitions into POs and ensure correct specifications and delivery timelines
Enforce three-way matching (PO, delivery note, invoice) prior to payment processing
Collect valid eTIMS tax invoices and ensure proper application of withholding tax (WHT)
Ensure compliance with procurement policies, donor requirements, and anti-corruption standards
Support audits with complete procurement files and compliance evidence
Coordinate deliveries with departments and ensure timely GRN completion
Manage warranty issues, returns, and after-sales follow-ups with suppliers
Key Qualifications
Diploma or Degree in Procurement, Supply Chain, Business, or a related field
CIPS or KISM certification (full or partial) is an added advantage
Minimum 3 years' procurement experience in Kenya (NGO, education, ministry, or SME preferred)
Strong knowledge of sourcing, POs, GRNs, tax documentation (TCC/eTIMS), and WHT requirements
Proficiency in Google Workspace or Microsoft Office; experience with Monday.com is a plus
Excellent communication skills in English and Swahili
Integrity, strong ethical judgment, and ability to enforce controls