Job Purpose
This role is responsible res for the implementation of policies, procedures and manuals of the supply chain function to safeguard the integrity of the procurement processes of the University;
Key Responsibilities
Implement procurement policies, procedures and manuals to ensure integrity, compliance and consistency in procurement operations;
Prepare, upload and maintain procurement data and tender documents on the Public Procurement Information Portal (PPIP) and the University website in accordance with statutory requirements;
Draft tender documents, contracts, local purchase orders (LPOs), local service orders (LSOs), supplier correspondence, award and regret letters;
Provide administrative and secretarial support to tender evaluation, negotiation, inspection and acceptance committees to ensure timely decision-making;
Liaise with suppliers and service providers to ensure timely response to orders, delivery of goods and resolution of operational issues;
Coordinate the inspection, verification and acceptance of goods and services received and prepare corresponding reports;
Support user departments in identifying obsolete, unserviceable and surplus items for disposal in accordance with approved guidelines;
Conduct market surveys and supplier research to inform procurement planning, benchmarking and continuous improvement initiatives;
Participate in periodic and annual stock-taking exercises to promote prudent price inventory management and accurate record keeping;
Prepare quotations, requests for proposals (RFPs), expressions of interest (EOIs) and other procurement documentation in line with applicable regulations;
Maintain effective communication with internal stakeholders to ensure procurement activities align with institutional needs and timelines;
Support the implementation of e-procurement and digital record-keeping systems to enhance transparency and operational efficiency; xiii) Ensure adherence to the Public Procurement and Asset Disposal Act (PPADA) 2015, the Public
Procurement and Asset Disposal Regulations (PPADR) 2020 and other relevant guidelines;
Perform any other duties as may be assigned from time to time by the Senior Procurement/Supplies Chain Officer or the Deputy Vice Chancellor (Administration and Finance).
Job Specification
Minimum requirements:-
Master's Degree in Procurement and Supplies, with three(3) years as Assistant Procurement and Supplies Officer Grade 10 or its equivalent; OR
Bachelor's Degree in Procurement and Supplies Management;
Nine(9) years' work experience, three(3) of which as Assistant Procurement and Supplies Officer Grade 10 or its equivalent;
Be registered with the relevant professional body and in good standing;
Valid Practicing license;
Proficiency in relevant computer applications.