Key Responsibilities:
Program Coordination Support
Provide day-to-day administrative and programmatic support to the Program Officers leading the EDR, EO, and AEF portfolios.
Assist in transitioning multiple fragmented trackers into a single, consolidated operational dashboard for the region.
Track program deliverables, timelines and action items, ensuring timely follow-through on internal and external commitments.
Coordinate with CIPE headquarters teams, including Communications, Grants, and Finance, to ensure smooth implementation of programs
Event and Stakeholder Coordination
Assist in organizing workshops, roundtables, and virtual training sessions (such as HPDE digital skills trainings and Ethics 1st compliance practicums), including venue coordination, participant outreach, and run-of-show support.
Serve as a point of coordination for local partners and stakeholders, maintaining updated, comprehensive databases of CIPE Africa Hub contacts, consultants, and regional partners.
Coordinate regular staff meetings, including facilitating discussions, drafting agendas, taking detailed meeting notes, and tracking action items for staff
Documentation and Reporting
Maintain organized programmatic, financial, and contractual files.
Assist in drafting, formatting, and reviewing periodic reports, concept notes, weekly updates, and post-award compliance files.
Support data collection and documentation practices to ensure activities map correctly to CIPE's strategic indicators.
Ensure compliance with CIPE and donor documentation requirements
Financial and Administrative Coordination
Track payment requests, expense documentation, and basic budget tracking in coordination with Finance.
Maintain procurement and vendor records, and support the reconciliation of activity expenditures.
Monitor contractors' and consultants' performance to ensure quality control in full
Qualifications:
Bachelor's degree in Business, Economics, Political Science, Public Policy, International Relations or related field
1-3 years of professional experience in an administrative, program support or coordination role.
Professional proficiency in written and spoken English.
High attention to detail and accuracy, with strong organizational and time management skills.
Strong interpersonal and communication skills.
Ability to manage multiple tasks with limited supervision.
Proficiency in Microsoft Office including Word, Excel and Outlook.
Demonstrated reliability, professionalism, and commitment to integrity and respect.
Ability to work in a diverse, collaborative team environment across time zones.