The Purpose of the Role
The Program Development Advisor for East Africa (PDA EA) will support country programs to pursue funding opportunities in line with IRC's Business Development Strategy. Support will include all phases of the business development process, from opportunity identification to award signature, including donor engagement, pre-positioning, proposal development, due diligence and award negotiation. The successful candidate will have a strong track record of working on humanitarian and development funding opportunities for a range of multilateral and bilateral donors (BMZ, CDCS, DG ECHO, DG INTPA, FCDO, GFFO, Irish Aid, Sida, World Bank, USG etc.), as well as experience collaborating with local partner organizations.
The PDA will support business development for institutional donors in the IRC's East Africa region, which includes Ethiopia, Kenya, Somalia, South Sudan, Sudan and Uganda. Candidates who are from these countries and/or have significant experience in the region are strongly encouraged to apply.
Scope and Authority
This position does not have any line management responsibilities.
Key Working Relationships
Reports to the Head of Business Development, EA. Works closely with all Regional Program and Award Support team members, Global Business Development, and across all other teams within Awards Management Unit, Crisis Response Recovery and Development Department, Global Partnerships and Philanthropy, Global Supply Chain, Finance, Office of General Counsel, Technical Excellence, and other key departments within IRC. Donor and partner point of contact as applicable per region.
Key Accountabilities:
Planning and Strategic Leadership (15%)
Collaborate with country teams to proactively identify and address their priorities and support needs in BD
Collaborate with Global BD to gather donor intel through desk research, to identify funding leads, and analyze resource mobilization trends in the region.
Support country offices with donor engagement and intel sharing for positioning; prepare for and participate in donor calls as needed.
Collaborate with country offices to successfully position for new funding opportunities by leading or assisting in the identification, tracking, and updating of new business opportunities across a variety of technical sectors and donors.
Lead or support pre-positioning for specific opportunities, including facilitating technical brainstorming, partner and competitor landscape analysis and win theme sessions with technical and country staff
End-to-End Program/Proposal Development (60%)
Support the full proposal lifecycle including sharing initial assessment of new opportunities, supporting Go/No Go processes, preparing, and sharing templates and timelines, ensuring adherence to deadlines, supporting recruitment, assisting in reviewing budgets, ensuring document completion, organizing meetings, and compiling notes, and drafting and proofreading proposal sections.
Facilitate the identification of consultants, partners and other proposal development support as needed in collaboration with the country team.
Collaborate with technical units, country offices, and other colleagues to support conceptualization of winning proposal and bid designs for new project activities and/or amendments to current projects.
Provide quality assurance and quality compliance support on proposals. Ensure responsiveness to and compliance with solicitation documents and with IRC's requirements.
Support coordination, communication, and inputs from consortium partners in accordance with donor and IRC processes.
Coordinate and support regional reviews and approvals of proposal packages depending on country and regional needs.
Review agreements to ensure accurateness and highlight key compliance requirements, in coordination with post-award, compliance and country grants teams and support in award negotiation as required.
Maintain complete and accurate electronic files, including final submission packages and internal trackers.
Deploy to country offices to lead on proposal development as needed
Donor and Partner Engagement (10%)
In line with IRC's Partnership Ambition, and in collaboration with regional Partnerships teams, contribute to increasing the volume and equity of IRC's work with local and regional partners (with a focus on women-led national organizations) by coordinating support to country offices in identifying partnership opportunities, identifying strong partners, and finalizing teaming arrangements.
Coordinate regional and country-level inputs to donor meetings, conferences and communications as needed.
Represent IRC externally to donors, peers, and partners.
Capacity Building and Training: (10%)
Contribute to developing, updating, and delivering business development related training for the region.
Facilitate internal post-submission debrief sessions, (i.e., After Action Reviews) with country teams, technical units, regional team, and other relevant stakeholders to collect lessons learned.
Collaborate with PDAs and other stakeholders to ensure internal knowledge management, share lessons learned and ensure they are incorporated into future proposals
Support in recruiting, onboarding, and training of new grants and partnerships team members.
Other Responsibilities (5%)
Contribute to AMU and regional strategic priorities and initiatives.
Support with translation to regional or donor languages when necessary
Participate in special projects as needed and other tasks as assigned.
Person specifications:
Essential Skills, Knowledge, and Qualifications:
Experience developing and supporting humanitarian and development proposals for NGOs
Experience with strategies and proposal processes of key government/statutory donors including UK, EU, German, French, Scandinavian, US, etc.
Experience in collaborating with and supporting national and community-based partners
Experience in proposal budgeting
Excellent communication and interpersonal skills, including the ability to effectively collaborate across a variety of relationships in a multicultural environment
Demonstrated ability to collaborate equally effectively with colleagues in remote and diverse teams, including as a team leader for proposals
Clear, compelling English writing skills
Ability to multi-task and prioritize effectively
Ability to travel internationally
Fluency in English