Programme and Finance Analyst at UN Women

Scope of Work

Contribute to the administrative, financial and logistical management to the UN Trust Fund Africa Regional Hub and the ACT Programme:


Undertake all logistical, administrative and financial arrangements for the implementation of the ACT programme and Africa Portfolio.
Assist the Africa Programme Manager in coordinating meetings, dialogues, advocacy spaces, engaging with civil society, women's rights and feminist networks for the implementation of the ACT Programme and Africa Regional Hub Strategy.
Provide advanced administrative support and inputs in the preparation of the UN Trust Fund's regional portfolio and ACT work plan, budget, and activities as well as the Regional Inter-agency PAC meetings.
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Provide support to the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners.
Support the Africa Programme Manager in mission planning and implementation, travel, HR and procurement processes.
Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes.


Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems


Assist the Africa Programme Manager in all aspects of partner agreement and financial management.
Monitor the submission of grantees financial and narrative reports.
Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers.
Support the capacity development training to partners on financial management and monitor implementation, including developing and tracking capacity assessment plans for individuals' partners, where relevant.
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
Serve as the first reviewer for all financial-related inquiries from partners, including modifications, No-Cost Extensions (NCEs), and other financial matters.
Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities.
Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources.
Input and update the UN Trust Fund management budget and work plan in Quantum (ERP system) - verify accuracy by checking data sources, making necessary calculations and ensuring inclusion of all relevant data.
Support training sessions, workshops, and learning exchanges for partners, focusing on financial management, monitoring, and compliance.
Support the monitoring of financial and operational risks across projects; propose actions or solutions to address challenges proactively.
Prepare non-PO and PO payments in Quantum.


Prepare and administer UNTF budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems


Support the preparation of the Africa and ACT Programme annual budget and work plan, extract resources and financial data for planning purposes.
Prepare budget revisions, revise project awards and status; and determine unutilized funds.
Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status.
Maintain internal expenditure control system.
Monitor, reconcile advances to grantees which are not in accordance with the approved budget and report any non-compliance to UN Trust Fund Chief.
Generate Quantum management reports, review data periodically and monitor projects delivery. Follow-up with Finance and Budget Sections on inconsistencies and ensure adjustments are accurately entered in the system.
Assist the UN Trust Fund in internal and external audits, coordinating the implementation of audit recommendations.
Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to requests to resolve financial data issues.
Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.


The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: The incumbent does not have supervisory responsibilities.

Competencies :

Core Values:


Integrity;
Professionalism;
Respect for Diversity.


Core Competencies:


Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.


Functional Competencies:


Ability to administer and execute administrative processes and transactions
Ability to perform work of confidential nature and handle a large volume of work
Strong knowledge of administrative rules and regulations
Strong IT and web-based management systems skills
Ability to extract and interpret data.


Minimum Qualifications

Education and Certification:


Master's degree or equivalent in business administration or related fields is required
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


Experience


At least 2 years of progressively responsible experience in administration, procurement, HR, or logistic support service is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Experience in supporting programmatic and operational work of civil society organizations, especially women's rights organizations, is desirable.
Experience in knowledge management, documenting lessons learned, or supporting monitoring and evaluation is an asset
Experience in organizing and facilitating learning events or multi-stakeholder processes is desirable.