Role Summary
The Association for the Physically Disabled of Kenya (APDK), a leading organization committed to the rights and inclusion of persons with disabilities, seeks a highly motivated and experienced Accountant to oversee financial operations, internal controls, and compliance at our Rehab Clinic.
The job holder will be fully domiciled in Portreiz Rehabilitation Clinic, Mombasa. (S)he will be required to adhere to strict deadlines, manage project finances in strict accordance with APDK policies and donor regulations and remain pro active in all matters that pertain accounts in different projects.
Key Responsibilities:
Financial Management & Reporting
Maintain comprehensive accounting records via ERP system
Extract journals, post to the general ledger, and submit accurate trial balances and management accounts by the 5th of every month
Prepare monthly bank reconciliations and weekly cash flow updates
Lead the preparation of the project's annual budget and support departmental heads with budgetary controls.
Ensure full statutory compliance, including accurate payroll processing and all statutory deductions
Manage donor funds meticulously, ensuring reports strictly align with donor specifications
Complete all annual audit schedules by January 15th of each year
Supervision & Internal Controls
Supervise the Accounts Assistant, Cashiers, and Stores staff
Conduct impromptu cash counts and check stock cards regularly
Oversee daily and intact banking of all project collections
Formally verify all received goods and sign Goods Received Notes (GRNs)
Coordinate quarterly physical stock-taking, generate variance reports, and ensure optimal stock levels
Maintain, tag, and insure all items on the project's Fixed Assets Register, conducting physical verification annually
Ensure data safety via daily backups and bi-weekly offsite safe deposits
Technical Skills & Competencies
Advanced hands-on experience with ERP Accounting software and MS Excel is mandatory
Strong knowledge of stores management, stock-taking procedures, and variance reporting
Proven ability to supervise and develop finance and stores support staff
High level of integrity, strong analytical skills, and an uncompromising attitude toward meeting strict deadlines - this to be confirmed by at least two former employers