Key responsibilities will include:
Project Operations & Logistics
Coordinate travel, meetings, training, and project related events in line with programme guidelines
Support planning and coordination of field activities
Liaise with partners and internal teams to ensure smooth implementation of project activities
Financial & Administrative Coordination
Support budget tracking, expenditure monitoring and activity costing in collaboration with Finance
Review payment requests, activity budgets and supporting documentation for accuracy and compliance
Coordinate procurement and logistics processes in line with LSTM and donor policies
Maintain accurate project records, files and administrative documentation
Asset & Resource Management
Maintain and update project asset registers and inventory records.
Coordinate asset allocation, servicing, insurance, and periodic physical verification in line with LSTM policies.
Monitoring, Reporting & Learning
Support routine monitoring of project indicators and data collection activities.
Maintain project trackers, risk registers and issue logs.
Support documentation of lessons learned and best practices.
Compliance, Ethics & Governance
Support adherence to research governance requirements, ethical approvals, and regulatory standards.
Maintain documentation to support audits, reviews, and donor reporting processes.
The ideal candidate will demonstrate:
Bachelor's degree in business administration, Project Management, or a related field
Extensive experience coordinating health, research, or development projects
Experience in health project coordination in East Africa
Excellent communication skills and fluent in Swahili and English
Experience working on multi-country and/ or multi-partner projects
Experience supporting budgets, procurement, and reporting processes
Computer literate with working knowledge of MS Office applications