Project Coordinator at Seefar

Your responsibilities


Project coordination and implementation support (50%). Support the day-to-day delivery of a multi-country strategic communications programme under the NPR project. You will work closely with the Project Manager and field teams to coordinate implementation activities, maintain timelines and workplans, and ensure strong follow-up across workstreams.
You will act as a key liaison point with field teams and consultants, helping coordinate outreach, digital engagement, media, and community-based activities across implementation countries.


Responsibilities include:
Project Coordinating regular implementation meetings and follow-up actions;


Supervising and following up with field team members on activities and deliverables;
Maintaining trackers, workplans, risk logs, and implementation documentation;
Supporting coordination between project teams, consultants, and consortium partners;
Helping identify and resolve operational or implementation challenges quickly and proactively.


Operations and logistics coordination (25%).


Coordinate operational and logistical processes to support smooth programme delivery across multiple countries.
You will support travel, procurement, onboarding, and event logistics while helping maintain strong operational systems and communication across teams.


Responsibilities include:


Coordinating travel and accommodation arrangements;
Supporting workshops, stakeholder engagement activities, and events;
Assisting with consultant onboarding and coordination;
Liaising with Operations and support teams to resolve logistical and administrative issues;
Ensuring project files, systems, and documentation remain organised and up to date.


Financial, reporting, and administrative support (15%).


Support financial and administrative management processes across the project in coordination with the Project
Manager, Finance, and HR teams.


Responsibilities include:


Supporting budget tracking and expenditure monitoring;
Coordinating invoice collection and financial documentation;
Assisting with recruitment and consultant administration processes;
Supporting preparation of operational updates and donor reporting inputs;
Helping maintain organised reporting and compliance documentation.
Learning, quality, and professional growth (10%). Contribute to strengthening project coordination, operational systems, and internal learning across the programme. You will support knowledge sharing, documentation management, and continuous improvement across project processes.


Essential Criteria


At least 4 years of professional experience in project coordination, programme operations, implementation support, or similar roles.
Experience supporting complex, multi-country projects or programmes, preferably in migration, strategic communications, international development, humanitarian, or social impact sectors.
Strong ability to independently coordinate tasks, follow up with teams, and keep implementation moving in a fast-paced remote environment.
Experience working directly with field teams, consultants, or external stakeholders across different countries and time zones.
Experience supporting operational processes including logistics, procurement, recruitment coordination, finance administration, and reporting.
Strong organisational and prioritisation skills, with the ability to manage multiple workstreams and deadlines simultaneously.
Experience organising meetings, workshops, travel, stakeholder engagement activities, and implementation logistics.
Excellent written and verbal English communication skills.
Strong attention to detail, including maintaining trackers, workplans, documentation, and reporting systems.
Comfortable using digital collaboration and project management tools, including
Google Workspace and platforms such as Wrike.
Familiarity with social media, digital communications, or behaviour change programming is an advantage.
Experience working in MENA, migration, or Eastern Mediterranean contexts is strongly preferred.
Additional languages relevant to the project context (particularly Arabic, Turkish,
Bengali, Dari/Pashto, or Urdu) are an advantage.
Undergraduate degree or equivalent professional experience.
Collaborative, proactive, and solutions-oriented mindset, with the confidence to take ownership of delegated responsibilities and work effectively across multicultural remote teams.