Key Responsibilities & Detailed Deliverables
Project Planning and Coordination
Coordinate day to day implementation of assigned projects and work packages
Prepare detailed work plans and implementation schedules
Coordinate project activities with staff, implementing partners and stakeholders
Monitor implementation progress against agreed work plans Identify implementation risks and recommend corrective actions
Ensure project milestones are achieved within agreed timelines
Project Implementation
Coordinate delivery of project activities in accordance with workplans
Coordinate meetings, workshops and field missions
Liaise with implementing partners, consultants and service providers
Facilitate communication between project teams and partners
Maintain project action trackers and follow up on agreed actions
Support coordination across multiple projects within the Kenya portfolio
Financial and Administrative Management Working closely with the Finance team:
Monitor project budgets and expenditure
Track procurement plans and contracts
Prepare budget forecasts
Verify project expenditures Support financial reporting
Ensure compliance with donor and organisational procedures
Monitoring, Evaluation and Reporting Support project monitoring and data collection
Maintain project performance trackers
Compile quarterly and annual progress reports
Coordinate reporting from implementing partners
Support donor reporting processes
Contribute to project evaluations and learning reviews
Stakeholder Engagement
Maintain relationships with local project partners and local stakeholders
Coordinate engagement with government agencies and community organisations Support organisation of stakeholder consultations and technical meetings
Knowledge Management
Document project achievements and lessons learned
Maintain organised project records and documentation
Support development of case studies and communication products
Ensure project files are complete and audit-ready
Safeguards, Risk and Compliance
Support implementation of environmental and social safeguards
Maintain project risk and issue registers
Ensure compliance with donor agreements and organisational policies
Prepare documentation required for audits and donor reviews
Resource Mobilisation
Support Working with Technical Officers and the Partnerships and Resource Mobilisation Officer:
Provide implementation lessons to inform proposal development
Compile project information for concept notes
Support donor visits and project missions
Contribute to project design and planning for new initiatives
Expected Deliverables & Key Performance Indicators
Annual and quarterly project work plans *
Updated project implementation trackers *
Budget monitoring reports
High-quality donor progress reports
Meeting reports and action trackers
Project risk registers and effective issue resolution
Partner coordination plans Organised project documentation and filing systems
Lessons learned reports and knowledge products
Successful delivery of project activities within agreed timelines and budgets
Compliance with organisational and donor procedures
Contribution to organisational learning and continuous improvement
Quality of project coordination and stakeholder engagement
Qualification, Experience & Skills
Education & Professional Qualifications
Bachelor's degree in Environmental Science, Natural Resource Management Environmental Management, Water Resources Management, Conservation, Geography or another relevant discipline.
A Master's degree is an added advantage.
Relevant Experience
Minimum 4-5 years of experience coordinating donor-funded development or conservation projects.
Experience coordinating multi-stakeholder projects
Experience with project planning, budgeting and reporting
Experience working with government institutions and community organisations
Experience supporting procurement and contract management
Experience working with international NGOs is desirable
Essential Competencies
Technical Competencies Project planning and coordination
Budget monitoring
Report writing Stakeholder engagement Problem-solving Time management Communication and facilitation
Behavioral Competencies
Highly organised and detail-oriented
Results-driven and proactive
Strong interpersonal and coordination skills
Ability to manage multiple priorities simultaneously
Collaborative and adaptable
Organizational Core competencies Professionalism
Accountability for results *
Integrity and leadership
Teamwork
Relationship building
Effective Communication
Organization and self-control *
Working
Conditions Office-based with regular field missions *
Willingness to travel extensively within Kenya