Project Support Assistant at UN-Habitat

RESPONSIBILITIES

Under the direct supervision of the Human Settlements Officer/Project Manager the Individual Contractor will be responsible for the following:


Provide general support to the standard administrative activities and processes under the Projects that require application of rules and procedures.
Provide logistical support for travel arrangements, including accommodation bookings, flight bookings, car hire, and related coordination.
Support the organization of meetings, trainings, and conferences, including liaising with vendors, obtaining quotations, booking venues, and reconciling related documentation.
Support with the preparation of project related meetings, in areas such as; drafting agenda, notification of participants, drafting minutes, preparations of slides and other written materials, monitoring follow ups.
Support in updating and monitoring of various trackers e.g., procurement, travel, recruitment and cash advance.
Provide assistance in the clearance and approval of legal documents such as Agreements of Cooperation applicable in the implementation of the project activities.
Assist with the updating of a knowledge management repository tool on SharePoint that will be used to store all relevant project documents.
Maintain orderly records and files on on-going projects and project/programme.
Any other related tasks assigned.


Qualifications/special skills


A high school diploma is required.
A certificate or university degree (Bachelor's or equivalent) in Business Management, Administration, Information Technology, Development Studies, or a related field is desirable.
One year experience in support roles of programme management or related fields is required
Experience in administrative support, coordinating events, monitoring processes and knowledge management is desired.