Projects - Contracts Advisor III at ABNL Limited

Job Description


The Contracts Advisor supports or leads the implementation of project contracting. This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front End Engineering Design (FEED) / FEED / Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high-quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.


Tasks and Responsibilities


Manage processes, produce deliverables, and update tools to support development of project contracting strategy, contractor qualification, bid slates, tendering, and proposal evaluation
Develop detailed Contracting Plan(s) consistent with overall Contracting Strategy
Develop Invitation to Tender (ITT) packages consistent with responsibility matrix
Maintain database of all correspondence to ensure questions and clarifications are properly documented and issues agreed to are reflected in final proposals
Lead or support negotiations of any contested contractual terms and conditions
Conform all contract documents consistent with selected bidder's proposal, subsequent clarifications, and final negotiations
Obtain final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
Provide pricing and other commercial analysis to Project Team (PT) for development of contract award recommendation
Assist PT in obtaining contract award endorsements/approvals from Senior Management and other stakeholders
Develop and maintain final contract files (all components), as required
Develop and lead internal kick-off meetings with Company personnel to ensure contract awareness, review contract terms and conditions, change order process, and claims avoidance
Develop materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g., Principal Document, Coordination Procedure, change order process)
Lead or support Contract Administration, including working with project and business managers to align on contract administration responsibilities
Review and comment on Contractor's contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company requirements
Expedite and file Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs) and file original Bank Guarantees/LOCs per agreed processes
Review and update project file system/procedures and Master Document Register
Review, update, and coordinate PT contractual correspondence procedures and communications, including notices associated with the contract (PT Document Distribution matrix)
Develop and monitor approval process and compliance with invoicing and payment process
Coordinate change control process, including amendments, change notices, change orders, and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
Oversee Contractor's subcontracting activities, coordinate PT engagement in Company review/approval of individual subcontracting plans, and subcontract development activities from qualification through award/execution
Advise project team on contract administration and subcontracting issues and steps being taken to mitigate consequences
Measure contractor performance and provide feedback through project and functional management
Capture and communicate contract administration and subcontracting lessons learned for the project
Develop the Contract Close-Out Plan (part of Project Close-Out Plan)
Establish a close-out agreement with Contractor (settlement of any outstanding items)


Skills and qualification


B.Sc Degree in Engineering preferred
Experience in Contracts Engineering/Administration preferred
Previous experience in a closely related position required
Experience in commercial negotiations, contractor management, and contract administration
Broad understanding of project execution and contracting principles, theories, and concepts
Willingness to travel for business or relocate to project sites (domestic/overseas)
Owner/Operator experience in project management roles preferred
Professional qualification/certification from related professional body (ISM - CPM/CPSM, APICS, PMP).