This position is responsible for the co-ordination and management of all purchasing activities across the organisation. The main objective of the position is to ensure effective purchasing and delivery of goods and services. This will be done through the establishment and rationalisation of key supplier agreements, identification of new opportunities, and activity seeking and applying ways to improve efficiency whilst ensuring compliance.
Main Responsibilities
Purchasing
Process purchasing transactions for equipment, materials, supplies, capital goods, and services
Ensure that all parts that need to be repaired are delivered and collected from the repairing agent
Make follow up on repairs done outside the workshop, delivery of parts and consumables from suppliers
Ensure that requisitions are approved and CASH/LPO are issued for items and purchases done within agreed timelines
Obtain documentation required for imported purchases and coordinate with logistics agent for customs clearance
Tendering
Assist in the development of specifications for equipment, materials, and services to be purchased
Direct activities concerned with tenders for purchase of equipment, materials, products or services
Prepares technical specifications for request for proposals, including terms and conditions and evaluation criteria
Solicits information regarding a variety of commodities using various oral and written communication ensuring cost effectiveness commensurate with quality
Contractor Management
Monitor efficiency of suppliers of services and parts and advice on the quality to the various departmental heads
Maintain an up to date database of all organisational supplies, suppliers list and contacts
Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
Examine performance requirements, delivery schedules and estimates of costs of materials, equipment and production to ensure completeness and accuracy