Introduction:
Our client, based in Kempton Park, operates within the agricultural and industrial solutions environment, supplying specialised flow systems and livestock equipment to local and international markets.
They are seeking a professional and highly organised Office Administrator to support the smooth and efficient operation of Head Office by providing comprehensive administrative, clerical, and reception support to management, staff, visitors, and customers.
Job Purpose:
To ensure the effective day-to-day administration of the office by providing professional reception services, administrative support to management, and coordination of office, facilities, and operational requirements.
REQUIREMENTS
Minimum education (essential):
National Senior Certificate
Diploma or Degree in Business Administration or a related field (advantageous)
Minimum applicable experience (years):
2-4 years' relevant administrative or office support experience
Required nature of experience:
Front-office reception and customer-facing experience
General office administration and clerical support
Processing purchase orders, invoices, and reconciliations
Coordinating travel arrangements, vehicle hire, and courier services
Managing suppliers, stationery, office supplies, and service providers
Supporting office events, meetings, and internal functions
Skills and Knowledge (essential):
Excellent written and verbal communication skills
Strong administrative, organisational, and time management skills
Proficient in Microsoft Office and Windows-based systems
Strong problem-solving and resourcefulness
Ability to manage multiple tasks simultaneously
Other:
Proficient in Afrikaans and English
Own transport and valid driver's license
KEY PERFORMANCE AREAS
Reception & Customer Interaction
Welcome and assist all visitors, customers, and office guests professionally.
Manage reception duties, including switchboard operations and coordinating appointments and meetings.
Handle walk-in queries, providing accurate information and directing to relevant departments.
Office Administration & Operational Support
Perform general administrative duties, including processing purchase orders, invoices, and reconciliations.
Coordinate office supplies, stationery, equipment procurement, and storeroom management.
Manage supplier and vendor relationships to support smooth office operations.
Support fleet management, vehicle hire, courier services, and facilities-related tasks.
Assist with technical issues, office upkeep, and internal process improvements.
Coordination & Logistics
Arrange staff travel, accommodation, and vehicle bookings.
Assist with office events, meetings, and internal functions, including catering and setup.
Support marketing and training logistics when required.
Compliance, Ethics & Team Support
Maintain confidentiality and uphold high ethical standards at all times.
Assist HR and other departments with ad hoc administrative tasks.
Work collaboratively to support overall office efficiency and staff needs.
Closing Date: 2026-03-11