Overview
To provide efficient reception, administrative, and operational support at the Mobeni Site by managing front-office operations, stationery and grocery control, induction coordination, laundry administration, requisition processing, hospitality support, and general business support functions. The role also assists various departments including Production, Customer Service, Procurement, SHEQ, and Planning to ensure smooth daily site operations.
Qualifications
Matric
Tertiary qualification in Admin advantageous
Experience
Previous experience (3 years +) in reception or administrative support
Computer literacy in Microsoft Office (Word, Excel, Outlook)
Experience working with ERP systems such as Microsoft Dynamics 365 (D365) will be advantageous
Duties
Reception & Front Office Administration
Manage the reception area and provide professional front-desk support
Welcome and assist visitors, drivers, contractors, suppliers, and employees
Answer and direct telephone calls and emails promptly and professionally
Maintain visitor registers and ensure site access procedures are followed
Coordinate meeting room bookings and general office administration
Facilitate site inductions for drivers, visitors, contractors, and new employees
Ensure all induction documentation is completed and filed correctly
Communicate site safety and compliance requirements clearly
Stationery & Inventory Control
Issue and receive stationery items for employees and departments
Maintain accurate stationery stock records and monitor usage levels
Ensure timely replenishment of stationery supplies
Conduct regular stock checks and report shortages
Grocery Management
Issue, receive, and manage grocery stock for the Mobeni Site
Maintain inventory records and ensure proper storage practices
Monitor stock levels and communicate replenishment requirements
Assist with stock reconciliations and reporting
Laundry Coordination
Assist with the laundry service administration for Production team overalls
Coordinate collection and distribution of overalls
Maintain records of laundry schedules and garment allocations
Liaise with service providers to ensure timely turnaround
Production & System Administration Support
Assist the Production team with creating and processing requisitions on the Microsoft Dynamics 365 (D365) system
Ensure requisition information is captured accurately and submitted timeously
Follow up on requisition approvals and provide administrative support to Production where required
Isometric & Compliance Administration
Assist with capturing findings on isometric reports and related documentation
Update records accurately and close out findings where applicable and authorised
Maintain proper filing and tracking of inspection and compliance documentation
Support adherence to company SHEQ standards and procedures
Business Support Functions
Provide administrative support to the Customer Service Consultant (CSC)
Support Procurement with documentation, filing, and purchase-related administration
Assist SHEQ and Planning departments with administrative requirements
Perform ad hoc administrative and operational duties as required by the business
Boardroom & Hospitality Support
Prepare and serve tea, coffee, and refreshments for boardroom meetings, visitors, and guests
Ensure boardrooms are clean, organised, and prepared before meetings
Monitor and replenish kitchen and refreshment supplies as required
Job Competencies
Good communication and interpersonal skills
Strong organisational and record-keeping abilities
Ability to multitask and work under pressure
Attention to detail and accuracy in stock control and administration
Ability to work under pressure and meet deadlines
Experience in inventory or stores administration
Knowledge of SHEQ procedures and site compliance requirements
Professional telephone etiquette and customer service orientation
Ability to work independently and as part of a team
Strong administrative and coordination skills
Communication skills
Administrative efficiency
Time management
Customer Service Orientation
Stock and inventory control
Problem-solving
Team collaboration
Attention to detail
Planning and coordination
Professionalism and confidentiality
Deadline:25th June,2026