A well-established legal firm based in Paarl is seeking a professional and mature receptionist to join their team. The ideal candidate will be highly organised, proactive, and detail-oriented, with excellent communication skills and the ability to manage front-office operations efficiently.
DUTIES:
Answer and manage incoming calls via the switchboard in a professional manner
Take accurate messages and ensure timely communication to relevant staff
Receive visitors in a professional manner
Manage and coordinate the boardroom, including maintaining the boardroom calendar
Ensure boardroom is prepared for meetings and kept in a presentable condition
Handle office orders and supplies, ensuring stock levels are maintained
Perform general reception and administrative duties
Welcome clients and visitors, ensuring a professional first impression
Assist with ad hoc administrative tasks as required
Requirements:
Previous experience in a receptionist or administrative role (legal environment advantageous)
Strong communication and interpersonal skills
Excellent organisational skills with high attention to detail
Proactive and able to work independently
Computer literate (Microsoft Office and email systems - TEAMS)
Professional appearance and demeanour
Preference will be given to a more mature candidate
Personal Attributes:
Reliable and punctual
Friendly and approachable
Able to multitask and work under pressure
Strong sense of responsibility and accountability