Recruitment Analyst at Athena

Role Overview


The Recruitment Analyst plays a critical operational role in ensuring a seamless candidate journey from offer stage through onboarding. This role is responsible for managing candidate onboarding, coordinating and expediting background checks, maintaining consistent candidate communication, and ensuring efficient handling of recruitment distribution channels.
The Recruitment Analyst ensures compliance, timeliness, and high-quality candidate experience while supporting recruitment velocity and operational continuity.


Duties & Responsibilities
Onboarding (Candidate Onboarding)


Facilitate end-to-end onboarding for successful candidates
Issue recruitment agreements and ensure completion of required documentation
Track pre-employment requirements (IDs, government identifiers, compliance documents)
Coordinate onboarding timelines to ensure class readiness
Ensure candidates are fully cleared prior to training start


Background Checks


Liaise directly with background check vendors to ensure timely processing
Track and monitor background check turnaround times (TAT)
Proactively follow up on discrepancies and clearance delays
Ensure candidates provide required documentation and HR confirmations
Maintain compliance standards before offer confirmation
Escalate high-risk or flagged cases appropriately


Candidate Communication


Serve as the primary point of contact for candidates post-offer
Provide timely updates throughout recruitment and onboarding stages
Address candidate inquiries regarding documentation, timelines, and requirements
Ensure professional and consistent communication aligned with Athena standards
Reduce candidate fallout through proactive engagement


Distro Email & Inbox Management


Manage recruitment distribution emails
Respond to internal and external inquiries in a timely manner
Route requests appropriately to relevant stakeholders
Maintain organized tracking of communications


ATS & Documentation Management


Ensure accurate and up-to-date ATS records
Track candidate status movements
Maintain onboarding and background check logs
Support reporting on clearance status and onboarding metrics


Reporting & Coordination


Provide regular updates on onboarding progress and background check status
Track clearance rates and onboarding readiness per cohort
Identify bottlenecks and proactively propose solutions


Key Stakeholders


Candidates
Recruitment Team
Learning Experience Team
Background Check Vendors
Hiring Managers


Skills and Competencies


Strong attention to detail and compliance orientation
Excellent written and verbal communication skills
Strong organizational and tracking skills
Ability to manage multiple candidates and deadlines simultaneously
Proactive follow-up and stakeholder coordination
High sense of urgency and ownership


Relevant Experience Required


• 2-4 years of experience in recruitment coordination, HR operations, onboarding, or compliance


Educational and Certification Requirements


College Graduate with relevant degree