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Recruitment Specialist at Grand Oak Limited
Grand Oak Limited
September 21, 2026
Full-time
On-site
Job Purpose
The Recruitment Analyst will support the Talent Acquisition function by providing accurate recruitment data, analytics, reporting, and operational insights to improve hiring efficiency and workforce planning.
The role will work closely with recruiters and hiring managers to track recruitment activities, identify bottlenecks, and provide data-driven recommendations.
Key Responsibilities
Maintain accurate and up-to-date recruitment data across all vacancies and recruitment channels.
Track and report key Talent Acquisition metrics, including Time to Fill, Time to Hire, Cost per Hire, Quality of Hire, Source of Hire, Offer Acceptance Rate, and recruitment funnel conversion.
Develop and maintain recruitment dashboards and periodic management reports.
Analyse recruitment data to identify trends, bottlenecks, gaps, and opportunities for process improvement.
Monitor recruitment activities against agreed SLAs and hiring timelines.
Track requisitions from approval through sourcing, assessment, selection, offer, and onboarding.
Analyse the effectiveness of sourcing channels and provide insights on the most productive sources of candidates and hires.
Support recruitment forecasting and workforce planning by providing relevant hiring data and trends.
Prepare weekly, monthly, and ad-hoc Talent Acquisition reports for HR and business stakeholders.
Maintain recruitment trackers, candidate pipelines, and recruitment databases with a high level of data accuracy and confidentiality.
Support the Talent Acquisition team with recruitment audits and data validation.
Collaborate with recruiters and hiring managers to ensure timely updates on recruitment status and hiring requirements.
Provide data-driven insights to support continuous improvement of the recruitment process and candidate experience.
Support other HR analytics and Talent Acquisition projects as required.
Key Performance Indicators (KPIs)
Time to Fill
Time to Hire
Cost per Hire
Quality of Hire
Source of Hire
Offer Acceptance Rate
Recruitment SLA Compliance
Recruitment Data Accuracy
Hiring Funnel Conversion Rate
Timeliness and accuracy of recruitment reports
Qualifications & Experience
Bachelor's degree in Human Resources, Business Administration, Statistics, Economics, Mathematics, Data Analytics, or a related field.
2 - 4 years' experience in Recruitment/Talent Acquisition, HR Analytics, Recruitment Operations, or a related analytical role.
Experience within an FMCG, manufacturing, retail, or other high-volume recruitment environment is an advantage.
Practical experience working with recruitment data, trackers, dashboards, and reports.
Technical Skills:
Strong proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, data validation, and data analysis.
Experience developing recruitment dashboards using Excel and/or Power BI is an advantage.
Familiarity with Applicant Tracking Systems (ATS) and HR information systems.
Ability to analyse and present recruitment data in a clear and business-friendly manner.
Understanding of recruitment metrics and Talent Acquisition processes.
Core Competencies:
Analytical and problem-solving skills
Strong attention to detail
Data accuracy and integrity
Reporting and presentation skills
Stakeholder management
Organisation and time management
Confidentiality and professionalism
Ability to work with large volumes of data
Continuous improvement mindset
Strong communication skills
Personal Attributes:
The ideal candidate should be data-driven, detail-oriented, commercially aware, organised, and proactive, with the ability to translate recruitment data into meaningful insights that support business decisions.
The Recruitment Analyst will support the Talent Acquisition function by providing accurate recruitment data, analytics, reporting, and operational insights to improve hiring efficiency and workforce planning.
The role will work closely with recruiters and hiring managers to track recruitment activities, identify bottlenecks, and provide data-driven recommendations.
Key Responsibilities
Maintain accurate and up-to-date recruitment data across all vacancies and recruitment channels.
Track and report key Talent Acquisition metrics, including Time to Fill, Time to Hire, Cost per Hire, Quality of Hire, Source of Hire, Offer Acceptance Rate, and recruitment funnel conversion.
Develop and maintain recruitment dashboards and periodic management reports.
Analyse recruitment data to identify trends, bottlenecks, gaps, and opportunities for process improvement.
Monitor recruitment activities against agreed SLAs and hiring timelines.
Track requisitions from approval through sourcing, assessment, selection, offer, and onboarding.
Analyse the effectiveness of sourcing channels and provide insights on the most productive sources of candidates and hires.
Support recruitment forecasting and workforce planning by providing relevant hiring data and trends.
Prepare weekly, monthly, and ad-hoc Talent Acquisition reports for HR and business stakeholders.
Maintain recruitment trackers, candidate pipelines, and recruitment databases with a high level of data accuracy and confidentiality.
Support the Talent Acquisition team with recruitment audits and data validation.
Collaborate with recruiters and hiring managers to ensure timely updates on recruitment status and hiring requirements.
Provide data-driven insights to support continuous improvement of the recruitment process and candidate experience.
Support other HR analytics and Talent Acquisition projects as required.
Key Performance Indicators (KPIs)
Time to Fill
Time to Hire
Cost per Hire
Quality of Hire
Source of Hire
Offer Acceptance Rate
Recruitment SLA Compliance
Recruitment Data Accuracy
Hiring Funnel Conversion Rate
Timeliness and accuracy of recruitment reports
Qualifications & Experience
Bachelor's degree in Human Resources, Business Administration, Statistics, Economics, Mathematics, Data Analytics, or a related field.
2 - 4 years' experience in Recruitment/Talent Acquisition, HR Analytics, Recruitment Operations, or a related analytical role.
Experience within an FMCG, manufacturing, retail, or other high-volume recruitment environment is an advantage.
Practical experience working with recruitment data, trackers, dashboards, and reports.
Technical Skills:
Strong proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, data validation, and data analysis.
Experience developing recruitment dashboards using Excel and/or Power BI is an advantage.
Familiarity with Applicant Tracking Systems (ATS) and HR information systems.
Ability to analyse and present recruitment data in a clear and business-friendly manner.
Understanding of recruitment metrics and Talent Acquisition processes.
Core Competencies:
Analytical and problem-solving skills
Strong attention to detail
Data accuracy and integrity
Reporting and presentation skills
Stakeholder management
Organisation and time management
Confidentiality and professionalism
Ability to work with large volumes of data
Continuous improvement mindset
Strong communication skills
Personal Attributes:
The ideal candidate should be data-driven, detail-oriented, commercially aware, organised, and proactive, with the ability to translate recruitment data into meaningful insights that support business decisions.