REQUIREMENTS :
A minimum National Senior Certificate/ Grade 12. No experience required. Understanding of central registry environment. Completion of a Records Management or Archives course will be an added advantage. Understanding of records/ documents management, file plan, mail and courier service procedures.
DUTIES :
Provide registry counter services: attend to client's enquiries, handle telephonic and other enquiries received. Receive all mails, sort, register and dispatch mail. Distribute notices on registry issues.
Postage and Mailing of departmental documents to various destinations and render courier services. Open and close files according to record classification system. Filing/ storage, tracing (electronically/manually) and retrieval of documents and files. Render administrative support, serving internal and external clients. Manage the receipt and distribution of documents. Receive, Verify and register invoices on Reapatala System.
Drawing or downloading of Reapatala reports and filling thereof (electronically and manually) Operate office machines in relation to the registry function: open and maintain franking machine register, frank post and record money and update register on a daily basis.