The position will report to the Health Systems Strengthening Manager and will be responsible for organizing information and ensuring that critical literature is accessible, while also supporting operational efficiency, compliance, and knowledge management.
Job Responsibilities
Organise and manage large volumes of data to ensure accessibility of current and accurate information
Ensure that essential records, contracts, compliance documents, and other business-critical data are indexed, easily retrievable, and properly archived
Support in researching to identify emerging trends in the health care industry
Keep track of laws, regulations, and industry standards for pharmaceuticals and medical supplies to ensure compliance with both international and local requirements.
Train staff in the use of document management systems, databases, and resources relevant to supply chain management to enhance efficiency
Provide reference services to employees, helping them locate information, from supplier contracts to medical guidelines, quickly and efficiently
Facilitate access to research databases and journals, which may be needed by teams involved in Research and development, quality control, and regulatory affairs
Conduct literature reviews for ongoing projects or supply chain optimization, ensuring the organization stays ahead with evidence-based practices
Support departments to develop and publish scientific abstracts in several areas pertaining to supply chain, quality assurance and health systems strengthening
Qualifications
Bachelor's degree in library and information science or information management, or equivalent.
Certifications in digital information management or document control systems are an added advantage.
At least five years of relevant work experience
Technical competencies: Hands-on experience with digital document management systems, library databases (such as Koha), and information indexing software; strong understanding of information retrieval, record-keeping, and archiving standards, particularly for regulatory and compliance documentation; proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and database management; knowledge of e-health systems or supply chain software is an added advantage.
Behavioral Competencies; Communication skills; training skills, self driven and research skills.