Sales Administrator at HF Group

About the Role

The purpose of this role is to provide administrative support to a sales team of over 70 while ensuring efficient operations within HFCB Properties. The role holder is expected to seamlessly co-ordinate sales activities across multiple projects resulting to enhanced collaboration and productivity. This position requires strong administrative skills, excellent communication, planning and organizing skills and proactive problem-solving.

Key Accountabilities


Monitoring documentation for each transaction to ensure completion and accuracy.
Inputting data and keeping accurate and up to date data in the CRM.
Record keeping and creation and maintenance of files and database.
Coordinating sales activations Collating and processing sales commissions on a monthly basis.
Coordinating Sales meetings in consultation with Head of Property Sales and the sales team.
Maintaining sales calendar of activities and making follow-ups to ensure that the planned activities are properly tracked.
Consistently complete tasks in accordance with agreed deadlines and to the highest quality standard, meeting or exceeding expectations of internal and external stakeholders.
Providing daily CRM reports and insights to the Head Property Sales.
Handling all queries and complaints on sales commissions.


Qualifications

Academic & Professional


Bachelor's degree in Business Administration, Marketing, or related field.
Relevant professional qualifications.


Experience


Previous experience in real estate administration of at least two years, sales support, or customer service preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with CRM systems and sales order processing software.


Competencies

General Competencies


Awareness of latest developments within the real estate field.
Excellent interpersonal skills, presentation and communication skills, both written and verbal.
Excellent organizational and multitasking abilities.
Business acumen.
The flexibility to work outside normal office hours as may be required from time to time.
Strong Stakeholder Management.
Detail-oriented with strong problem-solving skills.


Technical Competencies


Exceptional planning and organizing skills prioritizing, and multi-tasking skills.
Proficiency in CRM system.
Ability to leverage data and analytics.
Knowledge of real estate laws, regulations, and market trends is a plus.


Deadline: 9 Jul 2026