Sales Assistant at Pavago

About the Role


We're hiring a Sales Assistant to support a fast-moving sales team by keeping everything organized, accurate, and moving forward.
This is an execution-heavy, detail-driven role — you're not selling, but you're critical to making sales happen.
You'll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals.
If you're organized, proactive, and thrive behind the scenes — this role is for you.


What You'll Own
CRM Management (Core Focus)


Maintain clean, accurate CRM data across:
Salesforce
HubSpot
Zoho CRM
Pipedrive
Update leads, contacts, and opportunities daily
Remove duplicates, fix missing fields, and maintain data hygiene
Ensure pipeline visibility is always accurate


Scheduling & Sales Coordination


Schedule calls, demos, and follow-ups across time zones
Use tools like:
Google Calendar
Outlook
Calendly
Ensure sales reps are fully prepared before every meeting
Coordinate internal prep sessions and follow-ups


Proposal & Document Support


Draft, format, and proofread:
Sales proposals
Quotes
Presentations
Support RFP/RFI responses using templates
Create polished materials using:
Google Slides
Microsoft PowerPoint
Canva


Reporting & Sales Metrics


Generate weekly/monthly reports:
Pipeline activity
Conversion rates
Sales KPIs
Maintain dashboards for leadership visibility
Ensure reporting is accurate and on time


Communication & Follow-Ups


Draft follow-up emails after meetings
Send reminders, thank-you notes, and next steps
Support inbound lead routing and initial responses


Cross-Team Coordination


Work with:
Marketing (lead flow & campaigns)
Finance (contracts & approvals)
Operations (order processing)
Track handoffs to ensure nothing falls through the cracks


What Success Looks Like


CRM is always clean, structured, and reliable
Meetings are scheduled without friction or conflicts
Sales reps are fully prepared before every call
Reports are accurate and delivered on time
No delays in proposals, follow-ups, or communication


What Makes You a Strong Fit


Extremely organized and detail-oriented
Strong written communicator (you'll draft emails daily)
Proactive — you fix issues before being asked
Comfortable managing multiple priorities
Enjoy supporting others and enabling success


Requirements (Must-Have)


Experience
1 - 2 years in:
Sales support
Administrative roles
Operations or coordination roles


Core Skills


Hands-on experience with at least one CRM
Strong scheduling and calendar management
Proficiency in:
Google Workspace or Microsoft Office
Clear, professional written English


Nice to Have


Experience creating proposals or sales decks
Exposure to SDR/BDR workflows
Experience in:
B2B SaaS
Marketing agencies
Professional services
Basic reporting skills (Excel, dashboards, pivot tables)


What a Typical Day Looks Like


Update CRM data and clean pipeline records
Schedule meetings and coordinate calendars
Prepare proposals, decks, and documents
Generate reports for sales leadership
Send follow-ups and manage communication
Coordinate across teams to keep deals moving


In short:


You keep the sales engine organized, efficient, and moving forward.


Key Metrics (KPIs)


CRM accuracy (no duplicates, complete records)
On-time scheduling and meeting coordination
Error-free proposals and documents
Reporting accuracy and consistency
Feedback from sales team on support quality