Job Summary:
We are seeking a highly organized and detail-oriented Secretary to provide administrative and clerical support to ensure the efficient operation of our office. The ideal candidate will handle day-to-day administrative tasks, manage correspondence, maintain records, and assist with scheduling and communication. This role requires strong communication skills, discretion, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Manage and organize office operations and procedures.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Maintain and update filing systems, records, and databases.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare and distribute meeting agendas, minutes, and reports.
Draft, proofread, and edit documents, letters, and presentations.
Support management and staff with administrative tasks as needed.
Maintain office supplies inventory and place orders when necessary.
Ensure confidentiality and security of sensitive company information.
Liaise with clients, visitors, and external partners professionally.
Qualifications and Skills:
Proven experience as a secretary, administrative assistant, or similar role.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and problem-solving skills.
Ability to handle sensitive information with discretion.
High school diploma required; associate or bachelor's degree preferred.