Job Summary
The Secretary provides administrative and clerical support to ensure the efficient operation of the office. The role involves managing correspondence, scheduling, record keeping, and assisting management with daily administrative tasks.
Key Responsibilities
Answer and direct phone calls professionally
Manage and organize office files, records, and documents
Prepare and type letters, reports, memos, and emails
Schedule meetings, appointments, and maintain calendars
Receive, sort, and distribute incoming mail and correspondence
Maintain confidentiality of office information and records
Assist in preparing meeting agendas and taking minutes
Order and manage office supplies
Greet visitors and provide basic information
Support other staff with administrative tasks as needed
Qualifications and Skills
Diploma or certificate in Secretarial Studies, Office Administration, or a related field
Proven experience as a secretary or administrative assistant
Proficiency in Microsoft Office (Word, Excel, Outlook)
Good written and verbal communication skills
Strong organizational and time-management abilities
Attention to detail and accuracy
Ability to work independently and as part of a team