REQUIREMENTS :
A minimum of Grade 12 (NQF Level 4) or equivalent. No experience Special requirements/Skills needed Knowledge of clerical duties, practices and working procedures. Ability to handle variety of tasks including management of office assets stationery, procurement, etc. Computer literate (MS Office software packages).
DUTIES :
Render effective and efficient secretarial services to the director. Take minutes in Director's meetings. Type a variety of documents, including agendas, memos, letters and reports. Handle and maintain the Director's diary, correspondence, control files, process telephone calls and take messages. Arrange entry authorisation, receiving visitors and serve tea/refreshments.
Arrange meetings, appointments, flights, accommodation and transport. Ensure the director receives agendas and minutes timeously. Update and store the director's personal information. Remind the Director of the scheduled meetings, appointments and submission of documents.
Ensure the office is tidy and inventory is maintained and updated. Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.). Applicant will also be responsible for the procurement of office requirements in the Director's office.