Core Responsibilities
Manage and organize schedules, appointments, and meetings
Handle phone calls, emails, and other correspondence
Prepare and edit documents, reports, and presentations
Maintain filing systems (both physical and digital)
Record meeting minutes and distribute them when needed
Welcome visitors and direct them appropriately
Order office supplies and manage inventory
Administrative Support
Assist managers or executives with daily tasks
Coordinate travel arrangements and itineraries
Handle basic bookkeeping tasks (in some roles)
Ensure office operations run efficiently
Communication Duties
Act as a point of contact between staff, clients, and management
Draft letters, memos, and internal communications
Maintain confidentiality of sensitive information
Required Skills
Strong organizational and time management skills
Excellent written and verbal communication
Proficiency in office software (e.g., Word, Excel, email systems)
Attention to detail and problem-solving ability
Ability to multitask and work under pressure
Qualifications
High school diploma or equivalent (minimum)
Certificate or diploma in office administration (often preferred)
Previous administrative experience can be an advantage