Secretary To Director Infrastructure Development & Human Settlements (IDHS) at Emalahleni Municipality

Remuneration: TASK GRADE 07 of Category 2 Municipality R211 197 - R274 140 per annum (Excluding Council's Benefits)

JOB PURPOSE


To provide administrative and secretarial support and provisioning to the Infrastructure Development and Human Settlements (IDHS) Directorate in achieving their goals and objectives.


REPORTING DIRECTLY TO THE DIRECTOR IDHS

MINIMUM REQUIREMENTS:


Grade 12
Certificate Equivalent to N6 in Public Management and/ Public administration in Secretarial/Office Administration.
Computer literacy-MS Office Applications
2 years' relevant local government experience


KEY PERFORMANCE AREAS


Secretarial Support: scheduling, confirming, and updating the diary of the Director: IDHS and alerting or indicating priority/urgent meetings required attention.
Organising, confirming, and scheduling meeting/appointments with internal departments/external officials, arranging the venue and attending to catering/refreshments requirements.
Copying, typing and formatting documents/reports and creates presentations using Word processing and related office applications.
Information Recording: Referencing source documentation, reports and/or instructions using alpha-numeric sequential codes, to facilitate retrieval.
General Office Support/Receptionist/Telephonist function.
Attending to telephonic calls and visitors to the Directorate, establishing nature of visits and directs requests to appropriate personnel.