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Senior Administrative Assistant, G7 at United Nations Environment Programme (UNEP)
United Nations Environment Programme (UNEP)
September 23, 2026
Full-time
On-site
Responsibilities
Contract Administration:
Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
Processes the payment of contractors' invoices and monitor payments. Budget and Finance
Assists in monitoring budget/staff related costs and suggests reallocations of resources and implements the reallocations as necessary.
Helps in the review, and preparation of the medium-term plan and its revisions.
Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements in the Division, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
Assists the Senior Administrative Officer in the elaboration of resource requirements for budget submissions.
Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Assists in the preparation of budget performance submissions.
Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
Work Experience
A minimum of ten (10) years of experience in human resources and administrative services is required.
The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level university degree or higher.
At least seven (7) yearsÃÂÃÂÃÂÃÂ of experience in the recruitment of staff and other personnel is desirable.
Experience working with an Enterprise Resource Planning (ERP) system, specifically with post management is desirable.
A minimum of one (1) year experience in data analytics or related area is desirable.
Deadline : Sep 29, 2026
Contract Administration:
Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
Processes the payment of contractors' invoices and monitor payments. Budget and Finance
Assists in monitoring budget/staff related costs and suggests reallocations of resources and implements the reallocations as necessary.
Helps in the review, and preparation of the medium-term plan and its revisions.
Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements in the Division, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
Assists the Senior Administrative Officer in the elaboration of resource requirements for budget submissions.
Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Assists in the preparation of budget performance submissions.
Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
Work Experience
A minimum of ten (10) years of experience in human resources and administrative services is required.
The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level university degree or higher.
At least seven (7) yearsÃÂÃÂÃÂÃÂ of experience in the recruitment of staff and other personnel is desirable.
Experience working with an Enterprise Resource Planning (ERP) system, specifically with post management is desirable.
A minimum of one (1) year experience in data analytics or related area is desirable.
Deadline : Sep 29, 2026